Job Description

The Department of Justice and Public Safety is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our
This position is the first point of contact for the general public in any of its dealing with the three levels of court (Supreme Court, Court of Appeal, and Federal Court).
Duties will include but are not limited to:

• The daily administration of all pleadings initiated in the Supreme Court and Court of Appeal in compliance with all rules that apply to the document;
• Providing receipts to clients, balancing cash and preparing deposits for pick up by Sheriff Services;
• Ordering supplies for the court complex;
• Registering a wide variety of legal documents in all sections of the Supreme Court and Court of Appeal in accordance with the Rules of Court and practice directives;
• Responsible for the entering of data into FACTS7 in compliance data standards set by the Court Technology team;
• Periodically required to retrieve statistical information from court technology as required by the Justices, or the Department;
• Providing procedural advice on a daily basis to lawyers, and self-represented litigants without crossing the line and providing legal advice;
• Responsible for scheduling Chambers appointments for actions filed within the various sections of the Court;
• Retrieval of files as required; these files are located in various places according to their record retention schedule, with an electronic master list maintained in the Registry office;
• Providing services as Commissioner for Taking Oaths and Affidavits in the province of PEI;
• Correspond with various agencies, including Crown Attorneys, members of the Bar, members of the public regarding matters in the courts, other court levels and offices, Federal agencies, police agencies, etc.;
• Maintaining confidentiality regarding all aspects of work being performed, both within the court itself and outside the work environment;
• Maintaining a court register of all judgments entered in the courts;
• Assistance to the Registrar as required;
• Enter, secure and ensure continuity of exhibits from the time they are entered in a case to their disposition in accordance with standards set by the Records Manager;
• Maintain billing system for the photocopier and send bills to law firms on a monthly basis; and
• Other duties as required.

Minimum Qualifications:

• Must have a post-secondary degree or diploma in a related field, preferably in the legal administration field supplemented with business related course work;
• Must have extensive experience in the legal field;
• Demonstrated ability to interpret Acts and Regulations such as Probate Act, Judicature Act, Criminal Code, Divorce Act other provincial Statutes, Rules of Court, Federal Court Rules & Federal Court Act, etc.;
• Considerable knowledge of court documents and procedures;
• Computer literacy, typing skills in Word, Excel, and FACTS7;
• Excellent interpersonal, written and oral communication skills in dealing with the judiciary, legal professionals and the general public;
• Ability to work co-operatively in a team environment;
• Must maintain a high level of confidentiality;
• Application of sound judgment;
• Ability to handle money;

Other Qualifications:

• Additional relevant education and experience will be considered an asset.

This competition may be used to fill future job vacancies.
Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.
Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to (902) 368-4383. IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE. Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at . Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080.
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