Job Description

Competition Number
P12721


Posting Title
Student Relations Coordinator


Classification
Band 9


Location
Saskatchewan Polytechnic Prince Albert Campus


Other Location(s)



Building
Prince Albert Campus, Technical Building


Other Building



Date Posted
01/06/2023


Closing Date



JIQ #
60047


Start Date
07/11/2022


End Date
08/01/2023


Open Until Filled
Yes


Ongoing
Yes


Category of work
Full Time


Bargaining Unit
Professional Services


Hours of Work
Regulated 36 hours (5/4 work pattern)


Salary Range
$2,359.42 - $2,818.35 biweekly


Temporary Market Stipend



Incumbent



Total Assigned days (AC) / Total Hours per biweekly pay
72 hours biweekly


Posting Status
Open


Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech\xe2\x80\x99s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties



Job Duties
Under the direction of the Manager, Student Experience, the Student Relations Coordinator promotes the rights and responsibilities, well-being and safety of students and the whole Saskatchewan Polytechnic community. The Coordinator is responsible for the administration of Sask Polytechnic\xe2\x80\x99s student conduct portfolio; working with students, faculty and staff to address confidential student conduct issues and identifying students needing support. The Coordinator also offers information and guidance on the Student Code of Conduct (Academic and Non-academic) and related processes to members of the Saskatchewan Polytechnic community. Additionally, the Coordinator will plan and assist in the administration and evaluation of the Office of Student Relations and provide input into the development of departmental goals, strategies, operations and procedures.

Duties

1. Addresses confidential student conduct cases

• Facilitates the reporting of non-academic student conduct complaints by individuals, departments, and organizations.
• Conducts preliminary investigations into student conduct as appropriate by interviewing students and other witnesses.
• Adjudicates allegations of violations of the Student Code of Conduct (Non-academic) and applies sanctions as appropriate, per the Code; ensure that student conduct is administered in a fair, impartial, non-adversarial, restorative, and educational manner.

2. Supports student inquiries and promotes student awareness of rights and responsibilities related to conduct and community safety.

• Provides educational outreach programs to the campus regarding conflict resolution, the student conduct code and conduct process, and other services that the Office of Student Relations provides to support student safety, wellness and conduct.

3. Provides advice, training, and education to faculty and staff

• Provides outreach, training and educational workshops to all campus constituency groups regarding policies, procedures, ethics, and best practices in student conduct and support.
• Serves as a resource to faculty, staff, and students who seek to resolve conflicts formally or informally. Provides guidance and recommendations for case management in accordance with policy.

4. Develops and maintains records and documents

• Maintains confidential student disciplinary records in compliance with Saskatchewan Polytechnic Records Retention and Disposal Policy.
• Maintains systems to effectively track and monitor student conduct cases, and carries out statistical analyses, reporting, and summaries for various departments regarding caseloads, types of conduct cases, and outcomes.

5. Participates in risk assessments, critical incident and emergency response

• Assists the Director, the Health, Safety and Security team, and the Sask Polytech emergency response management committee as needed in providing an appropriate and coordinated response to personal and campus emergencies involving students.

6. Travel is required.


QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE



Specific Accountabilities



Duties



Required Qualifications, Skills and Abilities (QSA)

1. Bachelor degree in Education, Social Work or Human Sciences or an equivalent combination of education and experience
2. Minimum of 5 years recent and relevant experience in conflict resolution, alternate dispute resolution, restorative justice and/or risk management.
3. Working knowledge of conflict resolution, alternate dispute resolution, restorative justice and/or administrative law.
4. Working knowledge of MS Office Suite and ability to learn new software programs
5. Working knowledge of threat/risk assessment and interviewing procedures
6. Effective interpersonal and intercultural communication skills
7. Effective oral and written communication skills
8. Effective decision-making and analytical skills, including problem solving and needs analysis.
9. Valid driver\xe2\x80\x99s license.
10. Demonstrates valuing diversity.


Desired QSA