Job Description

Storekeeper, Facilities
The University of Saskatchewan is one of the top research-intensive universities in Canada. Guided by our University Plan: The University the World Needs, we work together across disciplines and with our communities to find creative solutions to the most pressing global challenges. The main campus also houses our campus partners such as the Royal University Hospital, Jim Pattison Children's Hospital, National Research Council, and others. The total building area is 8.1 million square feet (754,000 square meters) across 766 hectares of land.
The Facilities team is comprised of over 300 trades personnel and service workers that provide trusted services and stewardship in support of teaching, learning, and discovery. This team is responsible for operations, maintenance, service, utilities distribution, and customer support. The Facilities Team Charter describes the purpose, vision, and values that in turn support the campus community.
Primary Purpose: This position is responsible for providing exceptional logistical, operational, and administrative support for Facilities operations. The Storekeeper manages how Facilities resources are acquired, stored, and transported to their final destination. This role is accountable for supporting, enabling, and improving the delivery of Facilities services to the campus community. This position is also responsible for the logistical and administrative tasks associated with daily campus mailroom duties. The Storekeeper works closely with a wide complement of individuals in Facilities and related units, as well as external suppliers to ensure the timely and accurate delivery of products to the Parts Department's main and satellite warehouses. The Storekeeper is expected to be proactive, flexible, and accommodating in providing support for Facilities colleagues and the campus community.
Nature of Work: Reporting to an Assistant Manager in Facilities, this position will work in an environment of continuous change, fast pace, shifting priorities, and frequent interruptions, as well as providing proactive customer-facing services to the community at the University of Saskatchewan. This position works independently and with minimal supervision and will frequently be working in high volume situations with pressure to meet tight deadlines. This role will interact collaboratively with groups and individuals across all of Facilities, as well as related units such as Procurement and Safety Resources. This position requires proven effective communication, effective ability to multitask, attention to detail, and time management skills both within a busy warehouse environment, as well as at various locations across campus. This position is also front facing, and is such there is an expectation to represent Facilities with the utmost professionalism, courtesy, consistency, honesty, and respect. This position is expected to be self-motivated and able to take initiative to develop and improve relationships, processes, and resolve issues when they arise. The work involves physical labour, and can involve extended periods of sitting, standing, and driving various types of passenger vehicles and warehouse equipment. Shifts are worked in conjunction with operating hours, which are subject to change.
Typical Duties/Accountabilities:

• Is accountable to the Facilities Team Charter, is aligned with its purpose, vision, and values, and holds themselves and each other accountable to it
• Is aware and mindful of safety hazards and must always work in compliance with all safety practices and procedures, and stays current with all Safety Resources training courses
• Stays current and is informed on all current Facilities contracts with external suppliers and applies the principles of these contracts accordingly; is aware of the various pricing, ordering process, lead times, for all current contracts
• Is familiar with and performs all aspects of current operations including but not limited to: storekeeping duties, shipping/receiving duties, mailroom duties
• Stays aware which items are stocked in the main warehouse, as well as which items are stocked in satellite warehouses; orders products and accepts deliveries at their appropriate locations, and is familiar with item applications and uses
• Works closely with Facilities Planners, as well as external suppliers, to ensure products are ordered and delivered to their respective locations with the appropriate timing, avoiding the need for an overabundance of products on shelves
• Sources stocked and non-stocked items as required through various suppliers as well as seeking potential new suppliers
• Performs regular audits and spot checks on items in all warehouses, participates in quarterly inventory counts of all warehouses, as well as monthly mailroom counts
• Is familiar with all mailroom software and equipment, bills campus customers appropriately, and ensures the timely receipt and delivery of campus mail
• Ensures all relevant campus mailroom duties for the day are performed in a timely and accurate manner
• Safely operates USask passenger vehicles and warehouse equipment as required in accordance with the USask Vehicle Use and Driver Authorization Process
• Reports and arranges any required service, maintenance, or repairs on equipment
• Participates in the RFP process to rate proponents and select successful contract recipients as required
• Delivers items as required to various locations across campus
• Assists in reviewing inventory levels, making recommendations for changes to stock levels, , suggesting reorder points, and recommending items to be removed from inventory
• Demonstrated ability to be self-motivated and utilize effective time management skills
• Demonstrated proficiency in various computer applications. This position will require the effective use of multiple interfaces through various supplier websites, the Bonfire application to grade RFPs and be informed of supplier contracts,
• Must be able to perform all physical requirements of this position with or without reasonable accommodation
• Supports other Facilities initiatives and activities as needed

Qualifications:
Education:

• Three to five years of experience in a complex and dynamic multi-purpose facility, or industrial operations setting
• Relevant post-secondary education, preferably in a business or finance related field
• Completion of a valid Red Seal Journeyperson's certificate as a Parts Technician as recognized by the Saskatchewan Department of Labour would be an asset

Experience:

• Experience with work management and asset management software
• Familiarity and experience in logistics, trades, construction, or a manufacturing environment
• An equivalent combination of education and related experience would be considered for this position
• Demonstrated experience with customer service skills and the ability to work under pressure in a high volume environment with a high level of attention to detail

Licenses:

• Must hold and maintain a valid Province of Saskatchewan driver's license and have an acceptable driving record
• Driver's license information will be submitted on a yearly basis to USask Risk Management and Insurance
• Forklift training and certification will be provided
• A recent successful criminal record check is required

Skills:

• Ability to work both independently and as part of a team
• Highly self-motivated and directed
• Detail-oriented, analytical, adaptable
• Effective written and verbal communication skills
• Demonstrated ability develop and maintain professional and collaborative relationships
• Excellent customer service skills and the ability to deliver to deadlines and adapt to changing priorities

Competencies:
Leadership/Vision: The demonstrated ability to build a shared, compelling and credible vision of the future, influencing people to ensure outcomes that support achieving the vision; a culture of leadership.

• Support for Progress: The demonstrated ability to initiate, implement, and support innovation and institutional change and enhance programs and services
• Results Orientation: Focuses on results and completing objectives within the framework defined by the University's plans and policies
• Personal Effectiveness: Demonstrates an ability to reflect, clarify and commit to what is important, take responsibility for growth and development, and contribute to positive and productive work and learning environments
• Communication: The demonstrated ability to convey information and ideas to individuals in a manner that engages the audience and helps them understand, retain, and respond to the message
• Relationship Building: The demonstrated ability to develop the rapport necessary to build, maintain and/or strengthen partnerships and relationships inside and outside of the University

Department: Facilities Stores
Status: Permanent 6 months
Employment Group: CUPE 1975
Shift: Monday to Friday, 7:45am - 4:15pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $21.55 - 25.13 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 3
Posted Date: 6/25/2025
Closing Date: 7/23/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus
The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at:
Criminal Record Check: Yes
Driver's License and Abstract Check: Yes
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Metis. We pay our respects to the First Nations and Metis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.