Job Description

Four Seasons Hotels and Resorts is a global, luxury hotel management company. We manage over 120 hotels and resorts and 50 private residences in 47 countries around the world and growing. Central to Four Seasons employee experience and social impact programming is the company\xe2\x80\x99s commitment to supporting cancer research, and the advancement of diversity, inclusion, equality and belonging at Four Seasons corporate offices and properties worldwide. At Four Seasons, we are powered by people and our culture enables everything we do. We\xe2\x80\x99re looking for a Senior Administrative Assistant to provide a wide range of administrative support to the legal department, specifically supporting two SVPs, Corporate Counsel, one Director, Associate Corporate Counsel and one Manager, Legal. Administrative support would include document management, managing schedules, expense report management and travel arrangements. This position requires a productive self-starter who is co-operative, receptive to challenge, prepared to pitch-in as necessary and above all, has a positive and professional attitude. What You\xe2\x80\x99ll Be Doing:

• Document management including arranging for signature of documents, maintaining filing (electronic and paper) and updating electronic databases.
• Managing calendars including travel dates, meetings and conference calls
• Assisting to maintain document tracking lists.
• Coordinate and setup meetings, logistics and/or materials as required
• Arrange all travel requirements, including airline reservations, hotel accommodation, rental cars, etc.
• Complete monthly AMEX expense reports, cash reports, time sheets
• Process/allocate invoices and track expenses
• Answer phones, re-direct calls when necessary and handle routine matters without supervision
• Type, photocopy and distribute correspondence, reports, etc.
• Open mail, re-direct when necessary; receive, distribute and send couriers and faxes.
• Manage file archives and retrieval from offsite storage
• Assisting to order and maintain office supplies
• Other projects and administrative support as required

What You Bring:

• Minimum 3 plus years administrative experience. Prior experience in a law firm or other legal setting an asset.
• Proficient with MS Office Suite
• Understanding of Travel & Expense systems (e.g. Concur)
• General office equipment competency
• Professional, positive attitude, and great team player
• Excellent communication skills (verbal and written)
• Strong planning and organizational skills, with attention to detail.
• Ability to work independently, take initiative, use sound judgement, and be proactive in taking on new tasks
• Ability to prioritize, work well under pressure and manage multiple tasks within time constraints
• Agile in resolving problems, dealing with unexpected issues, and diligent in following tasks through to completion
• Integrity and discretion in dealing with confidential information

All internal applications must be submitted and approved in Workday by March 17th, 2023 This role will be a Hybrid working model, which will require 2-3 days per week in the Four Seasons Corporate Office located at 1165 Leslie Street, Toronto, Ontario #LI-Hybrid Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.