Date: Apr 5, 2023 Location: Montreal, Quebec, CA, H4P-2J4 Toronto, ON, CA, M2P-2B7 Company: Wawanesa Insurance
Job ID: 6248
We\xe2\x80\x99re proud to give our employees the flexibility to choose how and where they want to work. In this role, you will decide whether your preference is to work from home (remote), work from the office or a hybrid of time spent at both; however, you must live near the work site/territory and able to travel by ground as much as necessary.
The Wawanesa Mutual Insurance Company, founded in 1896, is one of Canada\xe2\x80\x99s largest mutual insurers, with over $4 billion in annual revenue and assets of $12 billion. Wawanesa Mutual, with executive offices in Winnipeg, is the parent company of Wawanesa General, which offers property and casualty insurance in California and Oregon; Wawanesa Life, which provides life insurance products and services throughout Canada; and Western Financial Group, which distributes personal and business insurance across Canada. Wawanesa proudly serves more than two million members in Canada and the United States. Wawanesa actively gives back to organizations that strengthen communities where it operates, donating well above internationally recognized benchmarks for excellence in corporate philanthropy. Learn more at wawanesa.com.

We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.

Job Overview

The Sr. Administrative Assistant provides reception and general administrative support to the Department, while ensuring the professional representation of the company. This role requires regular interaction with internal and external stakeholders across Canada. As such, the successful candidate must be fully proficient in French and English.
Job Responsibilities

• Prepare correspondence and documents for a variety of audiences, including company, and external parties.
• Update reports with information from a wide variety of internal company and external sources
• Maintain guidelines, reports and documents within a records management library
• Schedule and coordinate meetings as requested, including coordinating availability of attendees, booking resources and compiling meeting documents as requested
• Organizes and prepares department invoices for payment,
• Prepares incoming/outgoing mail, deliveries, courier packages and letter distribution
• Answer telephone inquiries and redirect as appropriate.
• Compose and distribute internal staff notifications.
• Assist with travel and conference arrangements as requested.
• Performs other office functions such as: maintain office supplies, ordering of business cards, general report generation, and taking meetings notes as required
• Provides assistance to Directors, Managers, and supervisors as needed
• Provides staff of the department additional coordination and administration on large projects as requested
• Performs other duties as assigned

Qualifications

• 3-5 years of professional administrative experience
• Proficient in French and English (spoken and written)
• Diploma/Certificate in related post-secondary education strongly preferred or equivalent combination of education and experience
• Advanced MS Office skills, Word, Excel, and PowerPoint
• Excellent attention to detail
• Strong interpersonal skills with the ability to work with all levels of management and employees, gain credibility, deliver excellent customer service, and foster positive working relationships with internal stakeholders
• Strong organizational skills including the ability to multi-task and prioritize/re-prioritize
• Strong communications skills, both oral and written
• Familiarity in the Property and Casualty/Life insurance industry is considered an asset
• Property Management Experience is considered an asset

Wawanesa is proud to be one of Manitoba\'s Top Employers for 2023 recognizing that we are an exceptional place to work!
Wawanesa provides its employees with a respectful, challenging and rewarding environment where they can maximize their potential while contributing to the company\xe2\x80\x99s goals. Our full-time permanent employees are provided with highly competitive compensation packages (salaries, generous vacation allowance, leave top up, annual bonus plan, premium free benefits and a pension plan). Wawanesa provides a stable environment for its employees in today\xe2\x80\x99s challenging markets.


Wawanesa is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Wawanesa provides equal employment opportunity to all employees and applicants without regard to an individual\xe2\x80\x99s protected status: race/ethnicity, colour, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, disability, military or veteran status, or any other protected status. Accommodations are available upon request throughout all aspects of the selection process. Candidates requiring accommodations may contact, in confidence, jobs@wawanesa.com.
If you are interested in this exciting, challenging position with Wawanesa, apply today with your Resume.

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