Job Description

Position Details

Position Information

Position Title Sport Facilities Coordinator
Posting Number 01657SA
Location Various Douglas College Campuses/Satellite Campuses
Grade or Pay Level S - Pay Level 14
Salary Range $49,468 annually (with wage increments to a max of $55,605 annually). Salary and wage increments are in accordance with the Collective Agreement.
Position Type Support Staff - Regular
Posting Type Internal/External
Regular/Temporary Regular
Employment Type Full-Time
Posting Category Staff
Start Date 10/31/2022
End Date
Day of the Week Other - See work arrangements
Shift See work arrangements
Work Arrangements

This regular full-time (35 hours per week) position is available starting October 31, 2022. Hours of work will typically be scheduled between Monday to Friday, between 8:00 am and 10:00 pm. This position is required to work a flexible schedule based on operational needs. Shift days and times may change depending on operational needs. Evening and occasional weekend work will be required. The position is located at the New Westminster campus; and will be required to work at all Douglas College campuses and offsite locations. Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered, subject to the terms of the College's Work From Home Policy.
What Douglas Offers

DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.
The Role

Working under the direction of the Manager, Athletics and Recreation Operations, the Sports Facilities Coordinator is responsible for the day to day operations of the Fitness Centre, Athletics, Recreation and Sport Science facilities. The responsibilities includes coordinating facilities scheduling and maintenance, ensuring the safe use of the facilities and equipment, equipment inventory and purchasing, fitness programing, budget monitoring and supervision of student assistants. This role provides exceptional client-centred service on a consistent basis to all stakeholder groups.
Responsibilities

1. Oversees day to day operations and scheduling of the Fitness Centre, Athletic and Recreation and Sports Sciences Facilities
a. liaises with Facilities, Sports Sciences, Athletics and Recreation, Student Engagement, Sports Institute Departments to coordinate facility scheduling and equipment set-up/take-down for instructional use, varsity athletics, intramurals, non-credit programs, community programs and other departmental functions;
b. liaises with College and community users to ensure safe use of equipment and operation of the facilities through communication and implementation of safety procedures;
c. identifies required equipment and services for Athletics and Fitness Centre;
d. maintains a current inventory of equipment and liaises with Purchasing in the purchase of appropriate equipment and services;
e. coordinates routine maintenance and repairs for Fitness Centre, athletic and recreation facilities;
f. performs rudimentary equipment maintenance and facility inspections; keeps a log to record work needed and completed;
g. supervises the daily operation of positions under authority ensuring processes and standards are followed and adequate staffing coverage within existing budget parameters.

2. Performs administrative support functions to facilitate effective operations
a. performs and oversees duties such as responding to inquiries, preparing correspondence and reports or forms and data management as the primary point of contact for the facilities;
b. applies facility and department regulations/policies and ensures that all user groups comply with them;
c. performs semi-annual inventory of facility equipment, supplies and uniforms by reviewing and inspecting equipment/supplies and making purchase recommendations to each department;
d. monitors operating budget and maintains budget records;
e. follows Health & Safety Guidelines in regard to accidents/injuries that occur within the facility;
f. travels to Coquitlam campus to assist with operational, equipment and facility needs.

3. Supervises the daily operation of positions under her/his responsibility
a. assists in hiring, supervising, training, scheduling, and time sheet sign off for student-assistants/student aides;
b. supervises the receiving & recording of towel/locker service fees and maintains files on a database;
c. supervises laundry service and ensures the distribution, laundering, drying, folding and/or hanging towels and uniforms is completed correctly;
d. supervises the issuing of equipment and secures proper identification.

4. Performs administrative support functions to facilitate Athletics and Recreation, Sports Sciences and special event activities
a. plans and implements fitness programming for individuals and groups;
b. collaborates with Sports Sciences Laboratory Technicians in scheduling and facilitating lab services for academic and non-academic groups;
c. participates in the administration of Athletics and Recreation events by performing support functions related to promotion, event management, department fund raising, annual awards banquet, minor official scheduling and training;
d. follows all game/match/ tournament protocols as required by external governing body (PACWEST, NWAC, CCAA, other);
e. plans and prepares promotional materials for academic and non-academic programs;
f. maintains websites, activity bulletin boards, display cases and electronic message boards to keep students informed of Douglas College academic and non-academic information and events.

5. Performs other related duties/projects as assigned
a. assists the Manager, Athletics and Recreation Operations of the department when requested;
b. represents the department at internal and external meetings as requested.
To Be Successful in this Role You Will Need

1. Completion of a degree from a recognized post-secondary educational institution in Sports Science and/or Human Kinetics and/or Recreation together with two years of related work experience in providing support services to Athletics, Human Kinetics and/or Recreation organization(s) or an equivalent combination of education and experience.

2. Excellent communication skills including a good working knowledge of the English language (written and verbal). Demonstrated ability to speak to small and large groups in informal and formal settings. Demonstrated ability to present information and convey appropriate and diplomatic responses to questions under pressure.

3. Demonstrated ability to interact and respond both verbally and in writing in order to deal effectively and tactfully with the public, students, partners and College employees.

4. Experience with and knowledge of fitness related programming.

5. Knowledge of safety procedures for fitness/athletic equipment.

6. Demonstrated ability to critically analyze, reason, and problem solve.

7. Demonstrated planning, co-coordinating, budgeting and organizational skills.

8. Demonstrated ability to develop, establish and maintain good working relationships together with the ability to work independently and as part of the Athletics department.

9. Demonstrated ability to supervise student staff and volunteers to achieve assigned deadlines.

10. Demonstrated ability to work independently, with a minimum of direct supervision, as well as establish and achieve deadlines.

11. Experience with, and knowledge of contemporary web-based communication applications.

12. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), electronic mail, internet applications and database management.

13. Valid B.C. Drivers' license or access to a reliable transportation to accommodate operational activities at all campuses. Some evening and weekend work will be required.
Link to Full Position Profile
Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.
Needs a Criminal Records Check No

Posting Detail Information

Open Date 09/29/2022
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Interested applicants must submit their application and all required documents online on the Douglas College Career Site . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by October 6, 2022. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.
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