Job Description

MONTREAL OR ELSEWHERE IN CANADA

The Opportunity:

WSP is committed to creating workspaces for our employees to thrive. We are currently seeking a Senior Facilities Coordinator to join our Facilities and Real Estate department in Eastern canada.

Reporting to the Senior Regional Facilities Manager, this position will be responsible for overseeing the day-to-day operations of our offices in Eastern Canada.

Participating in activities and improvements around the office, this as an entry level management role for those who are interested in variety with their daily work and the opportunity and passion to make positive changes that will impact our offices in Eastern Canada.

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging
• Our Flexible Work Policy \xe2\x80\x93 we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we\'re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we\'re growing and pushing ourselves every day to be greater than yesterday - we\'re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it\'s like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

A day in the life :

Key accountabilities (but not limited to):

Oversee, coach, and provide support to Facilities Coordinators

Conduct performance reviews, on the job coaching, onboarding/ offboarding of team members.

Applies a continuous improvement focus with a national mindset. Demonstrates creativity and innovation to problem solve and develops benchmarks that will improve results with reduced cost or improved efficiency. Assist in identifying opportunities that will continuously improve all aspects of Facilities Management operations.

Enables a quality-of-service delivery focus. Establishes high standards for the delivery of Facilities Management services.

Creates team capacity to develop and recommend processes that improve team efficiency.

Provides input to departmental leaders for policies/procedures, policy proposals, and strategies to improve operational efficiencies.

Makes independent decisions related to resources, approach, and tactical operations.

Assists the successful delivery of FM Service Request platform.

Work closely and as back up to Senior Facilities Administrator to support facilities management

Work closely and as back up to Senior Regional Facilities Manager and Regional Project Implementation Manager managing the CRE + FM portfolio for the region.

Help design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment.

Attend joint health and safety committee meetings to assist in identifying, initiating, and coordinating corrective actions required to maintain office HSE.

Oversee team to carry out inspection on building conditions, equipment and make recommendations for repairs and improvements daily:

Manage and distribute ad-hoc requests for assistance from the business and other team members.

Liaison with the building owner to communicate day to day issues that arise, e.g., elevators down, fire drill etc.

Oversee, manage, and delegate security access system and office asset such as: workstations, offices, staff lockers, parking of company and employee vehicles.

Assist the Senior Regional Facilities Manager in monitoring and managing costs to meet budget alongside Senior Facilities Administrator

Liaison with building management and after-hours access and building issues

Team leader during emergency situations and business impacting events that require BCP plan to be adhered to.

Assist with corrective measures resulting from audits / assessments to ensure compliance with HSE obligations and policies:

Work with the facilities team to maintain a tidy, safe, and functional working environment.

Assist Senior Regional Facilities Manager in supporting Office leaders in your region.

What you\xe2\x80\x99ll bring to WSP \xe2\x80\xa6

Completion of a post-secondary Diploma related to field is desirable or certifications.

Min 8 years\xe2\x80\x99 experience in similar role.

This role requires bilingualism as you will be collaborating with colleagues and clients at a national level.

Intermediate to advanced knowledge of MS Word, Excel and Outlook.

Experience with document formatting & production.

Experience working with a large organization desirable.

Excellent customer service skills.

Ability to manage people effectively.

Strong communication and relationship-building skills.

A demonstrated commitment to providing quality service and work.

Strong organizational and time management skills with the ability to juggle multiple priorities.

A proactive and enthusiastic team player.

A self-starter who can work independently.

Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines.

Ensure duties are performed in a professional and timely manner.

Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behaviour.

Key personal attributes*: Is organized and proactive, approachable, dependable. Works well under pressure and juggling multiple priorities. Lives the company vision and values. Presents professional image. Manages self under pressure. Adopts "Best for WSP" approach in day-to-day activities.

WSP