Job Description

Site Administrator

The Opportunity:

The Site Administrator is responsible for assisting the Site Supervisors and provides administrative support for the site office and Minto staff at construction sites.

What you'll be responsible for day to day:

• Answers phones and responds to requests from the trades, home owners, supervisors and head office;
• Organizes and manages internal mail, faxes and courier packages;
• Coordinates and distributes up to date home plans/ drawings to the trades and supervisors;
• Tracks, controls and organizes documents in various systems;
• Performs Health and Safety on site orientation for trades;
• Conducts monthly Health and Safety meetings with the trades and supervisors and distributes documentation (i.e. agenda, minutes,) when required;
• Creates and maintains the Health and Safety Information Board with updates, new policies, reminders, minute etc (i.e. heat alert advisories);
• Coordinates Inspection packages for City Inspectors (i.e. excavation, framing and grading);
• Coordinates City inspections on a daily basis to ensure all inspections are performed;
• Communicates with City services in order to locate wires and cables prior to digging;
• Maintains records related to Ministry of Labour mandated site visits including documentation to be posted and filed;
• Participates in Production meetings with Minto staff, records and distributes minutes;
• Orders and keeps track of office supplies for site office;
• Reviews lot sightings for accuracy and ensures it complies with sales, decor, grading, construction etc.;
• Maintains and updates all hard copy and electronic files related to specific site lots including design upgrades, site plans etc.;
• Installs and maintains all lot signage and advertising;
• Ensures all Minto staff and trades partners abide by Ministry of Ontario Labour regulations and Minto's Health & Safety Policies;
• Other duties within the scope, spirit and purpose of the job, as requested by management.

Who we're looking for:

Education: A High School Diploma is required. A College diploma (office administration or related course) is an asset.

Experience: A minimum two to four (2-4) years relevant office experience. Construction experience would be an asset.

Specialized Skills, Knowledge and Abilities:

• Computer skills (Word, Excel), Outlook
• Knowledge of the construction site and processes is an asset
• Communication skills (listening, verbal and written)
• People skills (all types of people and nationalities)
• Patience
• Organized skills
• Good Judgment
• Team Player

Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.