Job Description

We are currently recruiting for a temporary Site Administrator for our Irving Refinery, Saint John site. Reporting to the Site Manager, the Site Administrator is responsible for coordinating all activities relating to payroll entry, tag management, record keeping, and billing. The duration of this position is one (1) year. Key Responsibilities:

• Collaborate with the team to prioritize daily tasks and meet deadlines related to payroll, tag management and billing;
• Compile and input large volumes of data, complete multiple checksand balances to confirm accuracy;
• Payroll duties including verifying daily timesheets, time entry, balancing and reconciliation, processing new hires, and termination forms;
• Balance hours with customer on a daily basis;
• Update scaffold logs, productivity logs and track equipment movements;
• Create and update scaffold and insulation tags in databases;
• Verify Purchase Orders and Work Orders;
• Billing for multiple customers based on contract frequency and requirements;
• Monitor billing status, track when invoices are uploaded, approved,and paid;
• Create, maintain, enhance, and troubleshoot various excel workbooks;
• Respond to customer requests and inquiries;
• Provide reports to supervisors/customers as required;
• Provide support for all site supervisors;
• Create and maintain accurate onsite electronic and paper files;
• Provide all other general administrative and clerical support including filing, scanning, and copying

Qualifications:

• Post-secondary education and/or 2 years of related experience;
• Experience in an industrial setting is considered an asset;
• Health & Safety training is considered an asset;
• Advanced working knowledge of Microsoft Office including Excel and Word;
• Excellent written and verbal communication skills;
• High level of speed and accuracy with data entry;
• Strong time management and organization skills to meet various competing deadlines;
• Ability to interpret a variety of instructions (i.e. written, oral, diagram, or schedule form);
• Ability to self-motivate;
• Ability to work within a team and build a positive team environment;
• Ability to adapt to a fast paced, ever-changing work environment with competing demands;
• Ability to display sound and accurate judgement, with the ability to resolve problems in a timely manner

AlumaSafway is on a journey to building a diverse, equitable and inclusive workplace. We know that the best access and industrial service solutions are powered by diverse ideas and more perspectives mean more possibilities and improved solutions. We want every team member to feel included, valued, and safe to share their ideas and opinions. Our continued success relies on making employment decisions based on qualifications and abilities and encourage applications from everyone, including visible minorities, Indigenous peoples, women, and persons with disabilities. Job Types: Full-time, Fixed term contract
Contract length: 12 months Salary: $20.00-$23.00 per hour Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Saint John, NB: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (preferred)

Work Location: One location