Job Description

Mission for this Position

About Us

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world's most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else. We are looking for people ready to share, build, and grow with our company.

The SharePoint System and Document Controller acts as an integral member of the HSESC team which supports the management and control of all business HSEC documentation.

Lead, plan, manage and implement the BlueBox Document Management System through SharePoint and any associated development services, policies, and programs for Baffinland Iron Mines Corporation

Develop, implement and manage the Baffinland Business Document Framework and associated templates, hierarchy of document and area/document owners.

Assist with the implementation and management of the Baffinland HSEC Management System.

The position is a Monday to Friday job and is based in Oakville (Toronto), ON.

Main Accountabilities

• Implement the BlueBox Document Control System (DCS)
• Implement and deliver training on DCS FOR Departmental Super users
• Establish document control procedures for the classification and filing of documents, including implementing the BlueBox system for quick and easy retrieval of multiple documents
• Be the contact person for all documents pertaining to HSEC, including receiving, tracking and monitoring documentation
• Facilitate, develop and research potential BlueBox program modules
• Finalize, implement and manage the HSEC Document Framework
• Facilitate the migration of existing Policies, Standards, Procedures, guidelines and plans into the new Business Document Framework
• Generate document control reports and check the accuracy of transmittals
• Expedite the review of internal and external documentation within the business and the applicable stakeholders
• Keep the document control system up-to-date
• Respond to internal and external documentation requests
• Control the accessibility of the HSEC documents, ensuring that only authorized individuals have access to the documents
• Assist in the implementation of the HSEC Management System documentation and track the progress of the System implementation project
• Build and maintain all HSEC documents and produce statistics and other reports
• Ensure a high level of document integrity is maintained by coordinating and recording document flows with HSEC documentation requirements and internal procedures.
• Identify/build the most effective tools to address the business needs.
• Assist with the development and implementation of a consolidated document register/control system.
• Above all, be a Courageous Safety Leader, adhere to and sponsor safety and environmental behaviours, rules and procedures, and compliance to site OH&S standards as well as participating in safety initiatives, hazard identification, tool box meetings and incident investigations when required.

• 3-5 years work with managing a Document Control Systems and demonstrated independence and experience with Computer Software Programs
• Excellent oral and written communication and interpersonal skills
• Proven organizational skills and attention to detail
• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments
• Ability to work under pressure in a fast-paced environment
• Responsible, self-motivated, and strong sense of initiative
• Demonstrated experience with document control systems, processes, procedures, and standards
• Experienced with technical documents (e.g. manuals and workflows)
• Proficiency in MS Office Suite and Adobe Acrobat
• Proficiency in the following tools: FTP sites, Share Point, etc.
• First Aid Certification.
• Proficiency in Project Managment Systems (Primavera, MS Project, Aconex) would be an asset.