Job Description

Company Profile:
About Maximus


At Maximus, we share an authentic desire to do something meaningful to help others succeed. We apply our deep operational expertise, technology innovation, and digitally enabled citizen engagement in new ways and help governments solve complex problems.


Maximus has been reinventing the way government agencies engage with citizens and are sought out by governments to solve complex problems. By supporting various Healthcare Administration, Employment and Citizen service programs worldwide in the United States, Australia, Italy, Saudi Arabia, Singapore, South Korea, Sweden and the United Kingdom.
Our mission is to affect fundamental change in the lives of every individual with whom we engage and at every touchpoint. But ultimately, what we do is improve people\xe2\x80\x99s lives. And that is a testament to the ingenuity, commitment, and compassion everyone brings to their role at Maximus and their dedication to connecting citizens with the services they need from Government agencies.

: Position Summary
The Senior Project Manager will report to the Project Executive and will be responsible for managing supporting the project through to project stabilization and transition to ongoing operations. The Senior Project Manager works the project team, clients and vendors to deliver assigned project.


Your typical week at Maximus

Project Management

• Provide support in the management of a large-scale project that is complex in scope and is of strategic importance and risk for the organization.
• Determine the resources (people, hardware, and materials), quantities, and timing needed to carry out project activities.
• Responsible for ongoing financial management and performance, including:
• Validating staff/contractor time entries and resolving discrepancies; and
• Reporting on resource actuals verses estimates in a timely manner.
• Ensure the project achieves the critical success indicators (CSIs).
• Ensure vendors meet their contractual agreements on assigned projects.
• Ensure appropriate procedures and measures are in place to manage the Contract and delivery
• Negotiate Contract Changes/amendments as required
• Attend regular review meetings according to the management framework defined for the Contract
• Review/approve recommended Service scope, Service Levels, standards and policies, procedures, project plans, budgets, and schedules recommended by the Province

Leadership and Team Management

• Collaborates with project leadership to communicate, manage expectations, and represent the organization\xe2\x80\x99s interests to numerous internal and external stakeholders.
• Participate in team and status meetings, ensuring recurring and critical project meetings are appropriately documented capturing action items, decisions and discussion summary and following up on action Items prior to the next meeting.
• Provide input on hiring.
• Partner with various project workstreams to resolve conflict or issues related to complex cases or service delivery to ensure proper resolution.
• Participate in the development of strategic, tactical, operational and project plans/budgets as they relate to the Services and steward to these
• Collaborate to set annual goals and objectives focused on continuous improvement, and steward performance to these objectives
• Provide quality control associated with project control, financial reporting, and exception management
• Provide oversight and guidance to contractual management and tracking to include Client contract amendments and payment milestones, project subcontractor contract amendments and milestone payments and numerous subcontractor contracts for resources performing on the project.

Governance and Decision Making

• Manage stakeholder expectations, negotiating compromises and win-win situations, provider clear direction on project roles and associated responsibilities.
• Participate in the development of strategic and tactical plans and budgets
• Oversee the Contract amendment process for Changes to the Services, Service volumes and Service Levels, and the tracking and management of amendments
• Ensure Contract Change Requests and Contract Change Proposals are formally tracked and managed, appropriately approved

Analysis and Reporting

• Advanced application of project management software tools to process data and interpret the results through critical thinking.
• Collect and disseminate information on project performance, including forecasting, status reporting, and resource allocation; monitoring indicators and progress to identify variances from plan for escalation as appropriate.
• Manage subcontract resource and vendor contracts to ensure appropriate costs
• Review, validate, and approve invoices, including Third Party invoices and pass-through cost
• Maintain project files, plans, status reports, billing records and chargeback records, cost analysis
• Track the need for and availability of resources for various work initiatives that are planned
• Establish and manage an appropriate invoice approval process and providing timely financial and billing information that is consistent with contractual requirements.
• Ensure that appropriate processes are in place to identify, track and resolve billing exceptions
• Ensure formal documentation processes are in place and adhered to governing invoice and order reconciliation, cash flow analysis, dispute resolution, accruals, project spending projections, annual forecasting for budget billing of Services etc.
• Accountable for accuracy of invoices and financial reports

Organization Structure
Senior Vice President, Project Executive Senior Project Manager, Project Management Office

What you offer us

• A minimum of 7 years of project management expertise.
• A minimum of 2 years of experience working in a professional services/consulting organization.
• A minimum of 2 years of experience working within or directly with government or other publicly funded organizations.
• A level of education, training and experience equivalent to a Bachelor\xe2\x80\x99s degree in Commerce, Business Administration, or Computer Science.
• Knowledge of, and experience and working with the Project Management Institute\xe2\x80\x99s Project Management Body of Knowledge (PMBOK) methodology or other industry-standard project management frameworks.

Knowledge Skills and Abilities

• Demonstrated knowledge of PMO tools and program/project governance concepts and governance structure.
• Demonstrated ability to establish and manage relationships with customers, account leadership, strategic partners, and solution providers.
• Demonstrated ability to bring creative solutions to solve complex problems with a cross-stakeholder perspective. Leverages organizational expertise and uses a high degree of resourcefulness and independent judgement to determine the best solution.
• Demonstrated ability to manage challenging and competing demands within a limited timeframe.
• Demonstrated ability to work collaboratively with and provide leadership to diverse groups and individuals at all levels of the organization.
• Excellent interpersonal skills and the ability to communicate clearly and effectively both verbally and in writing.
• Demonstrated ability to critically analyze and synthesize financial and statistical data to meet project financial performance targets.
• Demonstrated ability to productively use technology where appropriate.
• Demonstrated leadership and managerial skills in a multifaceted environment; proven coach and mentor.
• Demonstrated ability to respond to the needs of stakeholders supported by an understanding of the impact.

Other

• Some projects may require travel and so incumbents must be able to obtain and maintain valid travel documentation at all times.
• Project activities may require working outside of standard business hours (9:00am-5:00pm).

What we offer you

We value your work, which enables us to continuously raise the bar on how we can best serve citizens worldwide. Maximus Canada offers the following:

• Competitive market-based salaries
• Comprehensive employer-paid benefits from day one
• Four weeks of paid vacation
• Group Retirement Savings Plan
• Hybrid and remote work environments in Canada
• Workplace Telework allowance
• Annual paid bonus based on overall company performance
• Employee appreciation events

We are passionate about our employees and place their well-being at the center of our people strategy. We are proud to foster a culture that values diversity, equity and inclusion, recognizing that this is paramount for the growth and success of our organization.

Additional Information:
We will be accepting applications until 11:59 (PST) on Feb 24, 2023


Please note that while all applications are appreciated, only those candidates selected for an interview will be contacted . (No Agencies, Please)


We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process