Job Description

We are a dynamic and creative association management company (AMC) looking for an exceptional Senior Bookkeeper.

Please send a cover letter identifying how your experience matches with our requirements. Please note we will not accept any submissions that do not include a cover letter with your resume.

This is a remote position with an option to work from the Markham office if desired. All remote candidates must demonstrate they have a suitable home office with stable internet connection and telephone capabilities. Office hours are approximately 9 a.m.-5 p.m. ET, Monday-Friday. Applicants must be based in Canada and legally able to work in Canada.

Located in Markham Ontario, we provide association management services to not-for-profit healthcare and other Canadian associations and charities. Our mission is to provide our clients with the very best customer service and a platform from which to grow. Our associations are making a real difference in the world - and we are there to support them in achieving their objectives. We are passionate about our associations and we know that our company's most valuable asset is our team.

The opportunity

: Working in QuickBooks Desktop Pro, you will work closely with the Director of Finance and our client services teams to provide accounting and bookkeeping support. The Senior Bookkeeper will be responsible for maintaining financial records and running reports for management and for clients.

To do this job successfully, you must be highly organized, efficient, and able to juggle multiple priorities!

You will perform the following:

ACCOUNT RECONCILIATION (Monthly)

Reconcile bank statements for 15+ corporate and client bank accounts Reconcile credit card transactions (inflowing) against membership/event registration records and bank accounts for 15+ clients Reconcile corporate Amex/VISA and bill client charges back to clients as appropriate

ACCOUNTS RECEIVABLE

Perform invoicing of clients from corporate and client accounts Enter cheque deposits to corporate and client bank accounts Monitor aging of receivables and send regular reminder notices and follow ups while keeping management informed of the status of receivables

ACCOUNTS PAYABLE

Enter payables into Quickbooks Pro Desktop for 15+ corporate and client accounts Ensure client payables are set up for timely payment based on a monthly authorization and payment cycle

PAYROLL

Run biweekly corporate and client payroll - currently one payroll for corporate (20 staff) and three smaller payrolls for clients Maintain benefits administration (update in portal when there are changes) Process staff Health & Wellness claims Process approved staff expense claims Issue T4s and client T4As after year-end

CLIENT REPORTING

Generating monthly Actual VS Budget reports for 15+ clients

OTHER

Maintain filing of electronic and paper documents for corporate and client entities such that materials are available to the auditor as of each corporate and client fiscal year-end Generate annual financial presentations and Treasurer reports/scripts Other tasks as may be assigned from time to time

SUPPORT TO DIRECTOR OF FINANCE

Support budgeting, forecasting and cash flow management Coordinate annual insurance policy renewals for corporate and client entities Support research and facilitation of client investment renewals

QUALIFICATIONS

Diploma or degree in accounting or business or equivalent experience 3+ years' experience in similar role Experience with not-for-profit accounting is an asset Enrolment with CPA is an asset Excellent written and spoken English Highly organized, efficient, and able to juggle multiple priorities Ability to efficiently and accurately manage and reconcile large volumes of data Excellent analytical, financial, and mathematical abilities Proficiency in bookkeeping programs, spreadsheet programs and related software Exceptional attention to detail and accuracy Extremely trustworthy and professionally-minded Strong business and written communication skills Ability to work under pressure and tight deadlines
Benefits: We pride ourselves on providing a great work culture, health care spending allowance, summer hours, bonus days off and even a paid day off for your birthday!

We regret that only candidates we choose to interview will be contacted.

Secretariat Central is an inclusive employer and welcomes applications from all candidates regardless of their race, national or ethnic origin, colour, religion, age, gender, sex, sexual orientation, marital status, family status, or disability.

Please note that if you come to our workplace for occasional meetings that the office is not wheelchair accessible and that there are 20+ stairs to climb.*

Expected start date: ASAP

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Tuition reimbursement Vision care
Application question(s):

What makes you a good candidate for this position? Do you live in Canada and are you legally allowed to work in Canada? Do you have a diploma or degree in accounting or bookkeeping or equivalent experience? Do you have not-for-profit experience?
Experience:

Bookkeeping/accounting: 3 years (required)
Work Location: Remote