Job Description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Marketing
Job Sub Function:
Advertising & Promotions
Job Category:
Professional
All Job Posting Locations:
Toronto, Ontario, Canada
:
Johnson & Johnson is recruiting for Senior Associate, Promotional Material located in Toronto, Canada.
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
This role supports the development, review, approval, and lifecycle management of promotional and marketing materials in alignment with PAAB, IMC Code, Health Canada regulations, ASC, and company standards. This role ensures materials are processed efficiently through medical, legal, and regulatory review; manages material inventory and expiries; and partners with Marketing, Agencies, and Medical Legal Review functions to facilitate the end-to-end workflow as process owner and business product owner.
Tasks/Duties/Responsibilities
Review & Approval Workflow

• Coordinate the submission, tracking, and progression of promotional and marketing materials through internal review and approval systems.
• Ensure accuracy and completeness of submission packages for Medical/Legal/Regulatory review.
• Partner with creative agencies to prepare compliant draft materials and manage feedback loops with Marketing and PAAB/ASC.

Material Lifecycle & Inventory Management

• Track approval and expiry dates of promotional assets.
• Monitor stock levels, re-order needs, and coordinate with vendors to ensure timely production and distribution.
• Manage "cease-of-use" of expired or obsolete materials, ensuring compliant disposal or archival.

Regulatory & Compliance Support

• Apply working knowledge of PAAB guidelines and IMC Code to review materials for compliance before submission (pre iMR)
• Assist in with PAAB filing strategy (submissions and renewals).
• Support compliance audits by maintaining accurate documentation and records.

Systems & Process Execution

• Use internal review and approval systems (e.g.,iMR, Veeva PromoMats, DAM tools) to route and archive materials.
• iMR business process ownership including setting up vendors in system, recommendations to systems changes required, etc.
• Provide day-to-day support for system users, escalating technical issues to IT or vendor support.
• Generate routine reports on material status, expiries, and review timelines.

Cross-Functional Collaboration

• Partner with Marketing, Medical, Legal, Regulatory, and external agencies to ensure smooth review cycles.
• Partner with Marketing, Medical, Legal, Regulatory, and external agencies to review and update libraries within iMR (Claims, DAM, Global Portals, etc.)Provide guidance on required timelines, process steps, and documentation needs to stakeholders.

Content Measurement/KPI reporting

• Lead quarterly content performance reviews that strengthens the PVTs understanding of content performance
• Work with SMEs within the Customer Analytics team to process measures and adapt dashboards.
• Partner with Marketing and DAC to supplement Commercial Content KPIs.
• Monitor and report against iMR KPIs in support of process efficiency and Agency performance.

Content Training/Onboarding

• Train key stakeholders on iMR submission requirements and approval process
• Train key stakeholders on iMR functionality when required (portals for Global content, PromoMats, Claims Library, DAM, etc)

Qualifications:

• A minimum of a Bachelor's degree is required.
• 3-5 years of experience in the pharmaceutical or healthcare industry, preferably with exposure to promotional material review or regulatory submissions.
• Strong understanding of PAAB guidelines, IMC Code, and promotional material compliance requirements.
• Excellent organizational skills with attention to detail and ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills.
• Proficiency in digital workflow tools (e.g., Veeva, PromoMats, DAM systems).
• Previous experience coordinating with creative agencies on promotional materials is preferred
• Familiarity with print production and inventory management preferred
• Bilingual (English/French) is preferred
• Exposure to audits or compliance monitoring activities preferred

Required Skills:
Preferred Skills:
Advertising, Analytical Reasoning, Brand Identity, Brand Positioning Strategy, Brand Recognition, Budget Management, Communication, Content Marketing, Customer Intelligence, Data Analysis, Data Reporting, Design Mindset, Execution Focus, Financial Analysis, Leverages Information, Organizing, Problem Solving, Sales Presentations, Sales Promotions

Skills Required