Job Description

Company Description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.


A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.


At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

The Administrative Assistant will work with the Practice and Quality Department reporting to the Director, Professional Practice, and the Director, Quality and Patient Safety. This position works closely with and provides services to high-functioning, cohesive and collaborative senior leaders. The role will support work that is central to Osler's Vision of 'patient-inspired care without boundaries'.


Through this role, the successful candidate will be exposed to confidential information including strategic and operational work across the portfolio as a valued and integral part of the team.


Accountabilities:

Interacting with individuals at all levels of the organization Coordinating meetings; preparing and compiling of meeting materials including PowerPoint presentations and minute-taking Drafting correspondence Maintaining files Managing a budget Completing payroll and maintaining human resources files Other related duties as assigned

Qualifications

Minimum of five years recent experience in a senior administrative assistant position in a health care environment Proficient in calendar management, scheduling, minute taking and document management required Graduate of a secretarial/administrative assistant program is an asset Advanced proficiency in computer skills including Microsoft Outlook, Word, Excel, PowerPoint and Access; payroll required Ability to manage a budget, including reconciliation of credit card statements and management of department purchasing Ability to manage payroll responsibilities Assist in preparation for recruitment and onboarding of new team members Ability to work independently and collaboratively within a team Strong attention to detail, organizational and time management skills required Demonstrated excellent interpersonal, communication (written, verbal and English comprehension) and customer service skills

Additional Information

Hours: Currently days, eight hour shifts (subject to change in accordance with operational requirements)


Internal application deadline: September 9, 2025


SALARY


Minimum: $62,029.50/yearly


Maximum: $77,532.00/yearly


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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at human.resources@williamoslerhs.ca.


While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.