Job Description

About Us:
With $295.0 billion of gross assets under management, as of March 31, 2025, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia's public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of asset classes that convert savings into productive capital. Our investment returns play a significant role in helping our institutional clients build a financially secure future for their beneficiaries.
Headquartered in Victoria, British Columbia, and with teams spanning Vancouver, New York, London, and Mumbai.
BCI integrates environmental, social, and governance (ESG) factors into all investment decisions to meet clients' risk and return requirements. Our people shape employee-focused initiatives, creating a strong culture. To learn more about our culture and values, visit our BCI Values in Action page.
POSTING CLOSE DATE: September 23, 2025
THE OPPORTUNITY
Reporting to the Office Manager, the Senior Administrative Assistant serves as an essential pillar for the Victoria office, providing steadfast support and expertise. The Senior Administrative Assistant possesses exceptional skills, adaptability, and strategic approach to addressing the administrative challenges that arise when supporting an office with diverse personnel. This role combines high-level administrative support with specialized responsibilities in office operations and employee services. The role serves as a key liaison between employees, management, and external service providers while ensuring the smooth operation of the Conference Floor.
WHO YOU WILL WORK WITH
The Corporate Data & Operations department is a central hub that delivers essential business services across all departments within BCI. The department is comprised of three functions: Data & Analytics, Workplace Services, and Business Planning. The department facilitates BCI's corporate strategy and plays an integral role in its execution by ensuring staff have high-quality data, advanced analytics for decision-making, and well-appointed global offices for collaboration. The department is a critical part of how BCI delivers long-term value for our clients.
Workplace Services is a strategic function within Corporate Data & Operations that delivers essential infrastructure and operational excellence across BCI's global offices. We create and maintain world-class work environments that foster collaboration, innovation, and productivity, directly contributing to BCI's ability to deliver long-term value for our clients. Our portfolio encompasses safety, security, building operations, leasing, and administration, ensuring that BCI's workforce operates in safe, efficient, and well-appointed facilities. Through these integrated services, we provide the foundational support that enables every department to achieve their business objectives, facilitating both strategic initiatives and day-to-day operations.
WHAT YOU BRINGPost secondary education in Business Administration, Hospitality, Office Administration or related field and 3+ years of progressively responsible experience in office coordination and supervision in a corporate environment. An equivalent combination of education and experience may be considered. In-depth knowledge of and experience with corporate office practices and procedures Strong organizational, analytical, and problem-solving skills with high attention to detail to solve administrative challenges as they arise. Proficiency in multi-tasking, demonstrate adaptability when confronted with shifting priorities, and adhering to deadlines Aptitude for applying sound judgment to resolve sensitive matters Excellent verbal and written communication skills A professional and discreet manner, consistently employing tact, discretion, and diplomacy Excellent interpersonal skills, fostering collaboration and promoting positive relationships with external stakeholders and BCI staff Proven supervision experience General understanding of basic accounting and reconciliation practices
WHAT YOU WILL DOCoordinates event and meeting logistics including room setup, catering, and additions equipment Oversees daily workplace operations and coordinates repairs, maintenance, and facility improvements of the Conference Floor Monitors Conference Floor facilities to ensure premises are well-maintained Maintains office supplies and ensures adequate inventory levels in each supply room Handles incoming calls, directs visitors, and manages front desk operations Provides calendar management for department Senior Vice President and Senior Directors as required Prepares spend authorizations for department travel Serves as the Innovation Champion for the department Arranges department travel, accommodation and ground transportation Processes travel expenses and reconciles travel related costs Provides administrative support for the Data & Analytics branch Prepares department communications including department meeting invites and agendas
WHERE YOU WILL WORK
Work from our office in downtown Victoria, BC.
SALARY RANGE
The annualized base salary range for this role is CAD $66,000 - $77,000.
BCI offers a competitive total rewards package, including a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan, and paid time off. We pay our people competitively in the markets in which we operate and with consideration for internal equity and job structure. The base salary will consider factors such as the individual's skill set, experience, and internal equity. We aim for actual pay to be around the market median for expected performance and the upper quartile for excellent performance. Actual salaries may vary based on experience and expertise.
Next Steps:
To apply online, please submit your resume promptly. Applications will be actively reviewed, and those selected for an interview will be contacted. We welcome all qualified candidates who are legally authorized to work in the country where this job is located. If you do not have authorization, or if your work permit has restrictions or is due to expire within 12 months, please inform our recruitment team if shortlisted.
At BCI, we value diversity and foster an inclusive culture where all employees can thrive. We are performance and client-focused, valuing integrity, and we want to know you if you share these values. We recognize that some skills can be learned on the job and encourage everyone to apply. If you require accommodations for the recruitment process, such as alternate formats of materials or accessible meeting rooms, please contact us at hr@bci.ca.
To learn more about working with BCI, including our comprehensive benefits packages, our commitment to equity, diversity and inclusion and the recruitment process visit our BCI Careers Page.
BCI does not accept unsolicited resumes or candidate submissions from third-party recruitment agencies, executive search firms, or staffing suppliers unless they have an existing contractual agreement with our organization. Our approved vendor relationships are established for particular recruitment requirements and do not extend to general job postings on our website or other platforms. Any candidate information or resumes submitted by suppliers not approved by BCI will be deemed unsolicited and will not be reviewed or considered. BCI will not be liable for any fees, commissions, or charges related to unsolicited candidate submissions or recruitment services.