Company Description
Founded in 1967, ADGA is a privately owned and operated Canadian company. We employ over 700 highly skilled team members who apply their knowledge and expertise in service delivery of advanced technology solutions for clients in the Defence, Security and Enterprise Computing markets across Canada. Celebrating over 50 years in business, we are proud to be one of Canada\xe2\x80\x99s most trusted professional engineering and consultancy firms. Our clients continue to rely on ADGA to provide subject matter expertise, and quality talent to fulfill their business objectives. We have done so successfully by anticipating and responding to the constant changes in technology and evolving with agility. Our culture of commitment, trust, and accountability guides our business, fosters our growth, and is at the core of our relationships with clients, employees and consultants. Whether your projects are complex, large-scale requirements, or dependable, professional resources to execute on time, and on budget, you can count on ADGA to deliver. We are dedicated to your success.


REF #001 ADGA Group Consultants Inc is currently looking for a full time Senior Administrative Assistant to join our team and provide administrative and procurement support to one of our largest Defence Programs! Tasks will include:

• Complete and submit, as directed, the travel request forms for civilian and military members.
• Assist the team with quarterly and yearly returns on finance.
• Create and assist with the execution of Priority Information Requirements (PIRs) for procurements.
• Track training requirements for the Business Management Team.
• Advise on issues related to administration.
• Liaise with various groups for any administrative, finance, contract, or travel issues.
• Draft PIRs, travel requests, and quarterly finance review documents.
• Review quarterly review documentations and also contract durations for PIRs.
• Assist in the process of travel, finance, and credit card reconciliation.
• Provide BMT Staff with support and advice on credit card reconciliation, training requirements, travel requests etc.
• Manage, update and maintain corporate registries and lists (not exhaustive list) including: a Temporary Duty Travel Register, Distribution Lists, Nominal Rolls, and Training Completion Registers.
• Manage the accommodations/infrastructure database including, but not limited to: updates to floor plans, updating corporate accommodations database, process and track move requests.
• Process and track requests for special order office supplies through EITSM.
• Support other section Administration Teams as needed.

Qualifications

• Must have a minimum of 5 years of demonstrated experience as an Administrative Support for "Defence" organizations.
• A College Diploma in Business Administration, or a Bachelor\'s Degree in Business Administration. (other fields could also be accepted)
• Minimum of 5 years of demonstrated experience within the last 10 years in the:
  • Preparation of concept documents, system specifications, and technical proposals in the field of Information Technology, Information Management or Engineering (i.e. System, Software, Computer, Communication, Security or Simulation) experience.
• Minimum of 8 years of demonstrated experience in each of the 3 area\'s below:
  • Developing briefing notes and presentations to address administration issues.
  • Liaising with stakeholders to support administration requirements for the organization.
  • Providing advice, guidance and recommendations on administration issues to support the decision making of senior management.
• Minimum of 5 years of demonstrated experience within the last 10 years in a minimum of 4 of the 5 areas below:
  • Using MS Office Suite (Word, Excel, Access, Outlook and PowerPoint)
  • Providing administrative assistance such as: building pass preparation, filing and project documentation control.
  • Processing travel - including car rental, accommodation and flight booking.
  • Performing cost accounting such as tracking of project expenses, including travel budgets, travel claims and verification of invoices.
  • Performing work accounting functions such as time tracking, timesheet verification, report generation and database updating.

Additional Information

• Must hold a valid Secret Level 2 to start with PSPC. There is a potential for flexibility to start with the Enhanced Reliability, and a Secret in process.
• Hybrid role - combination of on-site and work from home.

ADGA commits to putting diversity into action to build a stronger, more representative team and help our customers and communities thrive. We are a proudly Canadian company, striving to further diversity, equity, and inclusion in the workplace and provide every individual with the opportunities and resources to help them reach their full potential. ADGA s\'engage \xc3\xa0 mettre la diversit\xc3\xa9 en action pour b\xc3\xa2tir une \xc3\xa9quipe plus forte et plus repr\xc3\xa9sentative et aider nos clients et nos communaut\xc3\xa9s \xc3\xa0 prosp\xc3\xa9rer. Nous sommes une entreprise fi\xc3\xa8rement canadienne. Nous nous engageons pour promouvoir la diversit\xc3\xa9, l\'\xc3\xa9quit\xc3\xa9 et l\'inclusion dans le milieu de travail et d\'offrir \xc3\xa0 chaque personne les possibilit\xc3\xa9s et les ressources qui lui permettront de r\xc3\xa9aliser son plein potentiel.