Job Description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.



Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you'll ensure the efficient and effective operation of our business.



MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

Support Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements Maintain Partner contacts Coordinate and schedule internal and external meeting, appointment logistics and prepare supporting material Act as a point of contact for internal and external clients Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data Review upcoming deadlines and work requirements with the team or partners Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform Aid in the invoicing process for assigned partners, including monitoring WIPs, expenses to be charged, drafting invoices, finalizing and issuing invoices to clients as per billing deadlines/schedules Conduct quality review (accuracy, completeness, appearance) of outgoing correspondence Track upcoming client year ends and monitor deadlines Record minutes at various meetings and distribute or archive them accordingly Prepare, submit and reconcile expense reports Maintain electronic filing systems Contribute to the development of new ideas and approaches to improve work processes Work collaboratively with other team members and leadership Maintain flexibility to work overtime, as necessary Occasional back up reception required Fax, photocopy and scan documents, as required

Skills and Experience

Completion of related post-secondary education in administration is an asset Two (2) to four (4) years of related administrative/clerical experience Experience in a professional services environment is considered an asset Strong computer literacy including effective working skills of Microsoft Word and Excel Previous experience with Caseware, Caseview and Taxcycle is considered an asset Strong client service focus in dealing with both external and internal clients, displaying integrity, tact and discretion Ability to problem solve, including proactive approach to working with team while demonstrating flexibility Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously

Core Competencies and Personal Characteristics

Integrity - professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships Diversity - understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences Communication - effectively expresses ideas and conveys information in business writing, conversations and interactions with others Client Service Excellence - understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction Flexibility- adapts effectively to changing priorities, environments, and demands; demonstrates resilience and openness to new ideas, approaches, and responsibilities to support team and organizational success. Adapts effectively to changing priorities, environments, and demands; demonstrates resilience and openness to new ideas, approaches, and responsibilities to support team and organizational success. Collective mindset- collaborates effectively with others by fostering trust, respect, and shared accountability; contributes to a positive team environment by supporting colleagues, valuing diverse input, and working toward common goals

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible 'Dress For Your Day' environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!