Secretary To The Director Of Human Resources
Montreal, QC, Canada
Job Description
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NATURE OF WORK
Reporting to the Director of Human Resources, the position is responsible for performing administrative and technical support to the Office of the Director of Human Resources.
RESPONSIBILITIES
- Supports the Director of Human Resources by handling the administrative and secretarial assistance functions of the office
- Manages the agenda, correspondence and travel arrangements of the Director of Human Resources;
- Sets up meetings for the Director, books rooms, prepares agendas/documents
- Attends meetings, takes and transcribes minutes and follows up with the decisions or responsibility with the Director of Human Resources
- Keeps track and follows-up with different files and projects under the purview of the Director of Human Resources
- Oversees spending for the operational budgets under the responsibility of the Office of the Director of Human Resources; prepares all pertinent documents
- Provide administrative support in labor relations files (reception and management of grievance files etc.)
- Assist and provide divers reports and documentation, as required
- Participates in the development of procedures related to all activities that occur in the Office of the Director of Human Resources
- Prepares and presents comprehensive, technical, administrative reports, presentations, and other communications containing descriptive, analytical and evaluative content including the preparation of recommendations based on findings
- Participates in the planning of events and special activities organized by the office of Human Resources and by the College
- Performs any other related duties given by the Director of Human Resources.
Requirements :
QUALIFICATIONS
A diploma of college studies (DEC) in administration with an appropriate specialty or attestation of studies whose equivalence is recognized by the competent authority and four (4) years relevant experience in Human Resources and/or as an administrative secretary to a Director.
CONDITIONS
- Previous experience as an administrative secretary to a Director and relevant experience at a high level of responsibility as an administrative secretary
- Effective team collaboration; work collegially with an open-mind; flexibility and adaptability
- Ability to work autonomously as well as an active team member and support others
- Excellent oral and written skills in English and French (testing will be required)
- Excellent Microsoft computer skills and ability to learn and use new software and technologies an asset (testing will be required)
- Ability to communicate in a sensitive, courteous manner and act with discretion
- Strong multi-tasking, planning, coordination, organizational and time management skills
- Must be able to quickly adapt to changing circumstances and adequately handle difficult situations
- Excellent interpersonal, communication and organizational skills
- Ability to establish priorities and ensure deadlines are respected
- Must be able to maintain department standards with respect to the confidentiality of information
- Experience in a unionized environment an asset
NON-SALARY BENEFITS: Participation in the CARRA-administered RREGOP pension plan; participation in the group medical and dental insurance plans; a generous vacation allowance and statutory holidays; professional development opportunities and access to College courses.
Comments : Please note that a cover letter is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.
If you are applying on a mobile device (smartphone, tablet), you will receive an email acknowledgment asking you to update your file and submit your resume for your application to be considered.
Candidates will receive an email confirmation when submitting their application online. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.
Priority is given to internal candidates within their employment category.
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Job Detail
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Job IdJD2155317
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationMontreal, QC, Canada
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EducationNot mentioned