Job Description

CancerCare Manitoba, located in Winnipeg, Manitoba, Canada is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. We invite applications for the position of:

Secretary II
Department of Radiation Oncology - MacCharles

Permanent, Full Time (1.0 EFT)

Competition #: 069-23-713505515

Job Summary:

Reporting to the Administrative Officer and Physician Services Manager, the incumbent is responsible secretarial support for the Department of Surgical Oncology. Responsibilities include scheduling and organizing meetings, coordination of rounds, taking minutes, maintaining schedule of physicians, preparing correspondence such as agendas and memos, data entry and other general office duties. The incumbent assists with special projects and other related duties, as required. The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercises sound judgment, maintains confidentiality, and is willing to assume a variety of assignments as required. The candidate must be a self-starter, have the ability to work independently or in a team setting with minimal supervision and be capable of carrying out the duties of this position with diplomacy, tact and professionalism. This position will be working in an administrative office, not in a direct clinical setting. Mobility between MacCharles and St. Boniface sites may be required.

Qualifications:

Required:

• Completed Grade XII, Manitoba standards or equivalent
• Successful completion of a recognized secretarial training program, or the equivalent in education and experience as determined by CancerCare Manitoba
• One year of experience in a secretarial role with team experience
• Medical terminology, transcription, and minute taking skills
• Demonstrate proficiency in the use of Microsoft Office (Word, Excel, Power Point and Outlook)
• Must be able to legally work in Canada
• Satisfactory employment record

Will be assessed during the interview process:

• Ability to work both independently and as a member of a multi-disciplinary team
• Excellent interpersonal, communication, organizational, customer service and problem-solving skills
• Ability to adapt to stressful situations
• Ability to liaise with staff at all levels in the organization and ability to maintain a high level of confidentiality

Will be assessed during the testing process:

• Written communication skills - Written composition test (70% passing benchmark)
• Medical Terminology Test (70% passing benchmark)
• Computer keyboarding skills of 30 wpm with high degree of accuracy

Preferred:

• Previous experience within a health care setting
• Experience working in a medical oncology environment

Asset:

• Ability to speak French

Closing Date: March 17, 2023

Proof of English 40S or equivalent proof of English proficiency maybe required during the selection process.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.

Winnipeg Regional Health Authority