Job Description

Requisition ID: 358165Position Number: 20032159Posting End Date: May 3, 2024City: WinnipegEmployer: Shared HealthSite: Health Sciences CentreDepartment / Unit: Surgical Intensive Care Unit - HSCJob Stream: Non-ClinicalUnion: CUPEAnticipated Start Date: 05/24/2024FTE: 1.00Anticipated Shift: DaysWork Arrangement: In PersonDaily Hours Worked: 7.50Annual Base Hours: 1950Salary: $21.436, $22.079, $22.741, $23.424, $24.127, $24.849Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.Position OverviewThe incumbent is responsible for providing clerical support to the Manager(s) of Patient Care including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, maintaining staffing baselines and ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.Experience

• Minimum two years previous related experience, preferably in a health care setting.
• Preference will be given to those candidates with previous staff scheduling experience.

Education (Degree/Diploma/Certificate)

• Complete Grade 12 education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/RegistrationNot ApplicableQualifications and Skills

• Excellent interpersonal, organizational and decision-making skills required.
• Must have excellent English communication skills, both oral and written.
• Typing 50 wpm, medical terminology (pass mark 75%) required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
• Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
• Must be able to independently maintain an office and demonstrate independent decision making and judgement pertaining to administrative tasks.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.

Physical Requirements

• Must be able to function in a fast-paced, high demand environment.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority