Job Description

Requisition ID: 350349

Position Number: 20062472, 20062473, 20062474, 20062475

Posting End Date: December 16, 2023

City: Selkirk

Site: Shared Health

Work Location: Selkirk Mental Health Centre (SMHC)

Department / Unit: Mental Health & Addictions - SMHC

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: January 1, 2024

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50 hour shifts

Annual Base Hours: 1950

Salary: $21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for providing clerical support to the Program Manager(s) including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.

Experience

• Minimum two years previous related experience, preferably in a health care setting.

Education (Degree/Diploma/Certificate)

• Complete Grade 12 education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not applicable

Qualifications and Skills

• Typing 50 wpm, medical terminology (pass mark 75%) required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
• Knowledge and experience using SAP ESP.
• Excellent interpersonal, organizational and decision-making skills required.
• Must have excellent English communication skills, both oral and written.

Physical Requirements

• May be required to work safely in a typical computerized office environment with frequent meetings.
• Must be able to function in a high volume, high traffic environment.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority