Job Description

Requisition ID: 374042Position Number: 20011589Posting End Date: Open until filledCity: WinnipegEmployer: Shared HealthDepartment / Unit: Pain ClinicJob Stream: Non-ClinicalUnion: CUPEAnticipated Start Date - End Date: 02/17/2025 - 02/20/2026Reason for Term: Maternity LeaveFTE: 1.00Anticipated Shift: DaysWork Arrangement: In PersonDaily Hours Worked: 7.50Annual Base Hours: 1950Salary: $22.192, $22.857, $23.543, $24.250, $24.977, $25.725Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.Position OverviewReporting to the Manager of Patient Care, Pain Clinic, the incumbent is responsible for the effective, efficient provision of secretarial support of the Pain Clinic.Duties include:

• Developing and maintaining database information on patients, clinic activities; maintaining departmental records and files.
• Scheduling patient appointments; preparing patient records for use (sorting requisitions, obtaining test results and assembling appropriate pages as required).
• Requesting, obtaining, and tracking charts from Health Information Services.
• Acting as receptionist for the area; receiving incoming telephone calls, taking and relaying messages, greeting and directing visitors and patients, etc.
• Coordinating the staff schedule for the Pain Clinic.
• Assisting with the preparation of patients for examination as required.
• Managing non-insured patient processes.

Experience

• A minimum of two (2) years previous related experience required.
• Recent experience in Ambulatory Care required.
• Experience with literature searches preferred.
• Experience establishing and maintaining databases using or a comparable database program, required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/RegistrationNot ApplicableQualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel and PowerPoint) required.
• Dictaphone and Medical Terminology (75% pass mark) required.
• Admission, Transfer, Discharge (ATD) and Automated Ambulatory Care Scheduling (MSI) Systems, EPR, EMR (Accuro) preferred.
• Demonstrated ability to function independently.

Physical Requirements

• Must be able to function in a stressful environment with frequent interruptions.

This term position may end earlier as outlined in your collective agreement.We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority