Job Description

Events Coordinator -- Sooke Harbour House (Sooke, BC)

$70,000 plus bonus

About Us

Sooke Harbour House is an iconic Vancouver Island boutique hotel overlooking the Juan de Fuca Strait. With a renewed vision, refreshed brand direction, and major growth planned for weddings and private events in 2025 and beyond -- we are now hiring an experienced Events Coordinator to join our hospitality leadership team.

The Role

The Events Coordinator is responsible for planning, coordinating, and executing weddings and private events, ensuring a seamless guest experience from initial inquiry to post-event follow-up. This role will work closely with Sales, F&B, Rooms, Culinary, and Marketing to ensure our vision, standards, and guest experience are delivered consistently.


Wedding experience is required -- this will be a major growth area for Sooke Harbour House for the coming year.

Responsibilities

Manage all incoming event & wedding inquiries, site tours, proposals, and bookings Create, update, and manage Banquet Event Orders (BEOs) and event timelines Act as the main point of contact for wedding couples, event clients, and vendors Coordinate event logistics between FOH, BOH, Rooms, and Hotel Operations Finalize event invoices, proposals, contracts, and deposits Oversee day-of execution to ensure events run smoothly and according to guest expectations Develop and maintain preferred vendor lists (catering add-ons, rentals, floral, entertainment, officiants, etc.) Support the growth and scaling of weddings and events as a major revenue channel

Requirements

Minimum 2 years event coordination or wedding planning experience Strong wedding portfolio -- must have directly coordinated weddings previously Exceptional attention to detail and guest communication Highly organized, deadline-driven, and outcomes focused Able to work evenings/weekends when events are scheduled Strong written communication skills (contracts / quotes etc.)

What We Offer

Growth opportunity -- weddings will be a major business unit in 2025 Collaborative, supportive team culture Competitive compensation based on experience * Staff perks across the hospitality group