Job Description

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients\xe2\x80\x99 capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world\xe2\x80\x99s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.Le poste de coordinateur des ventes chez PIMCO offre aux personnes autonomes et d\xc3\xa9brouillardes la possibilit\xc3\xa9 d\'apprendre et de relever des d\xc3\xa9fis. Il s\'agit d\'un environnement au rythme rapide qui exige un haut degr\xc3\xa9 de professionnalisme, d\'organisation, de travail d\'\xc3\xa9quipe et d\'attention aux d\xc3\xa9tails, ainsi que la capacit\xc3\xa9 d\'effectuer plusieurs t\xc3\xa2ches \xc3\xa0 la fois et d\'\xc3\xa9tablir des priorit\xc3\xa9s.Les activit\xc3\xa9s cl\xc3\xa9s suivantes sont incluses dans le r\xc3\xb4le :Coordination et pr\xc3\xa9paration des voyagesTravailler avec les gestionnaires pour coordonner les pr\xc3\xa9paratifs de voyage via Trip Actions conform\xc3\xa9ment \xc3\xa0 la politique de voyage et de divertissement de PIMCOOrganiser les transports terrestres, r\xc3\xa9server les h\xc3\xb4tels et g\xc3\xa9rer toute la logistiqueCr\xc3\xa9er l\xe2\x80\x99itin\xc3\xa9raire et les instructions finales du voyageRapports des d\xc3\xa9penses et approbationsTraiter les rapports de d\xc3\xa9penses d\xc3\xa9taill\xc3\xa9s via le syst\xc3\xa8me Concur en temps opportunRassembler les courriels/calendriers pour pr\xc3\xa9parer la r\xc3\xa9union mensuelle des d\xc3\xa9penses avec les gestionnaires afin de clarifier les informations pour traiter les rapportsSurveiller et suivre les notes de frais des gestionnaires jusqu\'au remboursementRapprocher les d\xc3\xa9penses mensuelles avec les relev\xc3\xa9s de cartes de cr\xc3\xa9dit et les re\xc3\xa7us de caisse et surveiller les comptes pour s\'assurer que les paiements personnels sont effectu\xc3\xa9s, le cas \xc3\xa9ch\xc3\xa9antCoordonner les r\xc3\xa9unions/calendriers avec les clientsCoordonner les r\xc3\xa9unions externes/internes pour les gestionnaires et s\xe2\x80\x99occuper de la planification, du mat\xc3\xa9riel, des repas/rafra\xc3\xaechissements et de la logistiqueConfirmez l\'ordre du jour final avec tous les participants.S\xe2\x80\x99assurer que toutes les r\xc3\xa9unions sont ajout\xc3\xa9es aux calendriers des gestionnaires et de l\'\xc3\xa9quipeObserver le calendrier des gestionnaires et s\xe2\x80\x99assurer qu\xe2\x80\x99ils soient \xc3\xa0 l\xe2\x80\x99heure pour leur prochaine r\xc3\xa9union\xc3\x89v\xc3\xa9nements : Planification et organisation de petits et grands \xc3\xa9v\xc3\xa9nementsAider \xc3\xa0 animer tous les \xc3\xa9v\xc3\xa9nements clients PIMCO.Assurer la liaison avec PIMCO Client Events pour trouver des lieux et g\xc3\xa9rer les \xc3\xa9v\xc3\xa9nements de grande envergureG\xc3\xa9rer le processus d\'invitation, collecter les RSVP et fournir des mises \xc3\xa0 jour r\xc3\xa9guli\xc3\xa8resG\xc3\xa9rer le menu, les besoins audiovisuels, la configuration du lieu, les cadeaux, etc.Assister en personne \xc3\xa0 l\xe2\x80\x99\xc3\xa9v\xc3\xa9nement pour s\xe2\x80\x99assurer de son bon d\xc3\xa9roulementCouverture t\xc3\xa9l\xc3\xa9phonique/service \xc3\xa0 la client\xc3\xa8leG\xc3\xa9rer les appels t\xc3\xa9l\xc3\xa9phoniques et r\xc3\xa9pondre aux demandesCr\xc3\xa9er une correspondance de suivi selon les exigences de chaque gestionnaireGestion de projetsParticiper \xc3\xa0 des projets sp\xc3\xa9ciaux.G\xc3\xa9rer l\'int\xc3\xa9gration des nouveaux employ\xc3\xa9s et consultantsExigences du posteVous incarnez les valeurs de PIMCO de collaboration, d\'ouverture, de responsabilit\xc3\xa9 et d\'excellence.3 \xc3\xa0 5 ans d\'exp\xc3\xa9rience en administration aupr\xc3\xa8s de plusieurs cadresUne connaissance pratique interm\xc3\xa9diaire \xc3\xa0 avanc\xc3\xa9e de MS Word, Excel et Outlook est requiseDoit poss\xc3\xa9der de solides comp\xc3\xa9tences en communication \xc3\xa9crite et verbale, y compris une gestion t\xc3\xa9l\xc3\xa9phonique exceptionnelle et la capacit\xc3\xa9 d\'\xc3\xa9crire des courrielsDoit \xc3\xaatre capable de s\'adapter \xc3\xa0 des situations changeantes avec un minimum de pr\xc3\xa9avis et de conseilsUn dipl\xc3\xb4me d\'\xc3\xa9tudes coll\xc3\xa9giales de deux ans est pr\xc3\xa9f\xc3\xa9rable mais pas obligatoireComp\xc3\xa9tences non techniques : autonome, apprenant rapidement, capable d\'effectuer plusieurs t\xc3\xa2ches \xc3\xa0 la fois, tr\xc3\xa8s organis\xc3\xa9, excellent souci du d\xc3\xa9tail, orientation client, capacit\xc3\xa9 \xc3\xa0 r\xc3\xa9soudre les probl\xc3\xa8mes, bonnes comp\xc3\xa9tences en mati\xc3\xa8re de suivi, capable d\'\xc3\xa9tablir des priorit\xc3\xa9s, esprit d\'\xc3\xa9quipeDoit parler couramment le fran\xc3\xa7ais et l\'anglais; Une bonne connaissance de l\'anglais est requise car ce r\xc3\xb4le n\xc3\xa9cessite une communication r\xc3\xa9guli\xc3\xa8re en anglais avec les clients et le personnel situ\xc3\xa9s dans d\'autres provinces et aux \xc3\x89tats-UnisLes t\xc3\xa2ches comprennent le service d\'une client\xc3\xa8le principalement canadienneLe candidat retenu soutiendra des projets dans toutes les provinces canadiennes et devra communiquer avec le personnel et les clients principalement en anglaisLa ma\xc3\xaetrise de l\'anglais \xc3\xa9crit et parl\xc3\xa9 est requise car vous interagirez quotidiennement avec les clients de l\'entreprise, en plus de travailler en partenariat avec l\'\xc3\xa9quipe en Ontario.The Sales Coordinator role at PIMCO offers resourceful self-starters the opportunity to learn and be challenged. This is a fast-paced environment which requires a high degree of professionalism, organization, teamwork and attention to detail, coupled with the ability to multitask and prioritize.The following key activities are included in the role:Travel Coordination and PreparationWork with managers to coordinate travel arrangements through Trip Actions according to the PIMCO Travel and Entertainment PolicyArrange ground transportation, book hotels and manage all logisticsCreate final travel itinerary and directionsExpense Reports and ApprovalsProcess detailed expense reports through the Concur system in a timely mannerGather emails/calendar schedules to prepare for monthly expense meeting with managers to clarify information to process reportsMonitor and track managers\xe2\x80\x99 expense reports until reimbursementReconcile monthly expenses with credit card statements along with cash receipts and monitor accounts to ensure personal payments, if any are madeCoordinate Client Meetings/CalendaringCoordinate external/internal meetings for managers and handle the scheduling, materials, meals/refreshments and logisticsConfirm final agenda schedule with all participants.Make sure all meetings are added to the manager\xe2\x80\x99s and team calendarsObserve manager\xe2\x80\x99s calendar and keep them on schedule for their next meetingEvents: Planning and Organization of Small and Large EventsHelp facilitate all PIMCO client events.Liaise with PIMCO Client Events to secure venues and manage large scale eventsManage the invitation process, collecting RSVP\xe2\x80\x99s and providing regular updatesManage menu, AV requirements, venue set-up, gifts, etc.Attend in person to make sure event runs smoothlyPhone Coverage/Client ServicingManage telephone calls and respond to requestsCreate follow up correspondence according to the requirement of each managerParticipate in special projects.Manage onboarding of new employees and consultantsPosition RequirementsTrack record of embodying PIMCO\xe2\x80\x99s values of Collaboration, Openness, Responsibility and Excellence.3- 5 years of previous administrative experience supporting multiple executivesIntermediate to advanced working knowledge of MS Word, Excel and Outlook requiredMust possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emailsMust be able to adapt to changing situations with minimal notice and guidanceTwo\xe2\x80\x93year college degree is preferred but not requiredSoft skills: Self-starter, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused, problem solver, good follow up skills, able to prioritize, team playerMust be fluent in French and English; A good knowledge of English is required as this role requires regular communication in English with clients and staff located in other provinces and the United StatesDuties include servicing a predominantly Canadian client baseThe successful candidate will support projects in all Canadian provinces and will be required to communicate with staff and clients primarily in EnglishFluency in written and spoken English is required as you will interact daily with the company\'s clients, in addition to partnering with the team in OntarioEqual Employment Opportunity and Affirmative Action StatementPIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.Applicants with DisabilitiesPIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

PIMCO