Job Description

Company Overview

Vital Life is as dietary supplier manufacturer, Scarbough. As our company continues to grow, we are looking to hire one experienced and detail-oriented Administrator / Sales Coordinators to join our collaborative and dynamic team.

Summary

The Administrator / Sales Coordinator will be responsible for supporting daily administrative tasks and ensuring smooth coordination of our sales operations. The ideal candidates will be organized, proactive, and customer-focused, with experience in a similar administrative or coordination role.

Responsibilities

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Process sales orders and prepare invoices, and shipment arrangement.

Service the existing client, and arrangement accordingly.

Create sales agreement document for sales team.

Managing the all quotation/contract approved.

Management AR.

Maintain and update customer and product databases

Schedule and coordinate courier pick-ups and deliveries

Manage and cooperate with production dep for product ordering and OEM sales order according to quotation approved / agreement.

Prepare sales reports, product submissions, and presentations

Provide administrative support to account managers

Help develop marketing and promotional materials

Apply related certifications for sales.

Ensure pricing, listings, and documentation are accurate and up-to-date

Perform general office support tasks as required

Qualifications

Must be proficient in QuickBooks or other accounting software. 2+ years of experience in a similar administrative or sales coordination role Strong communication, organization, and time management skills Proficient in Microsoft Office Suite (especially Excel, Outlook, Word) Ability to multitask and meet deadlines in a fast-paced environment A customer-service mindset and excellent attention to detailProven experience in sales, preferably within the pharmaceutical or health products industry.
If you are ready to make a significant impact in the health industry and grow your career with us, we invite you to apply today!

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.73 per year

Benefits:

Dental care
Education:

Bachelor's Degree (required)
Experience:

Sales administration: 2 years (required) B2B sales: 2 years (preferred)
Language:

English (required) Mandarin (required)
Work Location: In person

Application deadline: 2025-09-15
Expected start date: 2025-09-15