Job Description

Do you believe that a company's success depends on its people?

Do you want to support a development pipeline of more than 2,000 housing units?

If so, ELM is the place for you! ELM is nothing without the people who build, design, and support it. We are currently looking for a

Real Estate Marketing Manager

to join our scaling organization.

At ELM Developments, our legacy is in construction and value engineering.

ELM has always been boots on the ground, doing whatever it takes, whenever it's required to get the job done. Our mission is to go deep on every single line item, on every single contract.

That level of meticulousness allows us to deliver rationale, stay accountable and consistently answer the work. However, we have much more to accomplish for our customers, and we're looking for a culturally aligned individual to join our dynamic team located in Vaughan.

ROLE

ELM Developments is seeking a detail-oriented and motivated

Sales & Marketing Administrator

to join our team. Reporting to the

Sales and Marketing Director

, this role provides critical support to the sales, marketing, and decor departments, ensuring smooth operations across multiple projects.

The ideal candidate will have experience in residential real estate sales and marketing, paired with strong organizational and communication skills. You will play a central role in ensuring that sales offices, model suites, contracts, reporting, decor, and purchaser communications are executed with professionalism, accuracy, and efficiency.

KEY RESPONSIBILITIES

1. Sales

Provide daily support to the sales team, including contract preparation, purchaser correspondence, and CRM database management. Prepare, review, and distribute Agreements of Purchase and Sale, Amendments, and related documents. Enter purchaser information into the corporate database, ensuring accuracy and confidentiality, and prepare and maintain all purchaser files. Track and report on sales performance, deposits, incentives, closing schedules, and inventory status. Respond promptly and professionally to purchaser inquiries via phone and email. Oversee presentation centre and model suite operations, ensuring they are well-maintained and fully stocked with current materials. Ensure compliance with Tarion, HCRA, and other regulatory requirements. Assist in preparing weekly and monthly sales reports for management and external partners.

2. Marketing

Coordinate with the marketing team, media partners, and consultants on campaign execution, signage, print materials, digital content, and events. Maintain and update project websites, email campaigns, CRM tools, and all sales/marketing collateral (brochures, floorplans, renderings, price lists). Monitor marketing deliverables to ensure alignment with project milestones and sales launch schedules. Assist in preparing marketing reports for management and external stakeholders.

3. Decor

Serve as a central point of contact for purchasers and the design team throughout the decor process. Provide administrative support for decor studio operations, including appointment scheduling and purchaser selections. Maintain and update documentation for upgrades, finishes, colour charts, and extras, including compiling cost and revenue summaries Liaise with the interior design team to coordinate standard and upgrade finish selections. Work with vendors and construction teams to confirm availability, pricing, lead times, and delivery schedules. Track decor-related payments and monitor outstanding balances for closing coordination. Communicate construction updates to the design team to support timely purchaser selections. Support implementation of pricing increases or changes. Distribute final approved colour charts to all relevant trades.

4. Administration

Liaise with internal departments (construction, finance, legal) and external consultants (brokers, designers, agencies) to ensure seamless communication. Process invoices, manage reporting, and maintain organized filing systems, including review of invoices and budget tracking for sales and marketing activities. Provide general administrative support across sales, marketing, and decor functions. Assist senior management and sales representatives with additional tasks as needed.

QUALIFICATIONS

3+ years of experience in residential real estate sales, marketing, or decor administration (homebuilder or developer experience preferred). Strong knowledge of Tarion and HCRA compliance is an asset. Understanding of residential sales cycles, pre-construction processes, and buyer demographics. Proficiency with CRM systems, digital marketing platforms, and lead management tools. Highly organized with excellent time management, attention to detail, and communication skills. Ability to manage multiple projects simultaneously and collaborate effectively across departments. Familiarity with architectural drawings, construction materials, finishes, and design trends is an asset. Working knowledge of Agreements of Purchase and Sale, Amendments, and Condominium Documents. Proficiency in Microsoft Office Suite; experience with design software or project tracking tools is an asset. Professional, collaborative, and customer-focused approach with strong verbal and written communication skills. Ability to work both independently and as part of a team in a fast-paced environment. Patience, positive attitude, and the highest degree of honesty and professionalism.

What you can expect from ELM Developments:

At ELM, we strive to provide our team members with the best possible support. Here is an overview of the current perks we offer:

Ongoing learning and development opportunities to help build the career you want and hit the goals you set, while ensuring you're reaching your fullest potential Two weeks of paid vacation in addition to public holidays Health and dental benefits A unique opportunity to build, grow and leave your impact on the historically significant and fast-growing industry of creating places to live, work, and play To find your place within a small team of quality professionals passionate about improving, supporting each other and our partners, and caring about our customers Company events including bi-weekly Lunch & Learns, and Summer/Winter celebrations.
If you are a results-driven, self-motivated individual who thrives in a collaborative and fast-paced environment, we invite you to join our team at ELM. You will have the opportunity to make a meaningful difference, while working in an inclusive and supportive environment.

Thank you to all the applicants who have shown interest in this position. We appreciate the time and effort you have taken to apply.

While we carefully review every application we receive, we regret to inform you that only the candidates who are being considered for further evaluation will be contacted.

ELM Development is an equal opportunity employer and encourages all qualified candidates to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we are committed to providing accommodations for people with disabilities to support their participation in all aspects of the recruitment and selection process.

Job Types: Full-time, Permanent

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance
Experience:

residential real estate : 3 years (required)
Work Location: In person