Job Description

Job Title: Revenue & Payment Coordinator

Type: Full-Time

Job Summary

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We are looking for a highly organized and detail-oriented individual to manage revenue tracking, payment coordination, and financial documentation for student enrollments. This role involves daily financial updates, payment follow-ups, and maintaining accurate records in QuickBooks. The position requires a strong emphasis on follow-ups, clear communication with students, and adherence to the college's policies and procedures.

Key Responsibilities

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Record and track all student payments received from various payment methods, with a focus on E-transfer, in QuickBooks. Issue and tag invoices accurately based on batch/type/status. Validate registration consent forms before sending payment plans to ensure all documentation is correct. Conduct daily bank reconciliation and ensure the accuracy of financial records. Manage and follow up on student payment plans and outstanding dues in a timely manner. Communicate with students regarding their payment status, offering polite and professional reminders to ensure timely payments. Maintain and update Google Sheets for all student programs. Accurately log all physical cash receipts (received by the manager). Update the daily task tracker with emails, calls, and follow-ups related to student payments. Ensure communication is clear and professional when addressing payment inquiries, ensuring students are aware of their obligations and the college's policies. Adhere to the college's policies and ensure all financial transactions comply with institutional guidelines.

Requirements

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Experience with QuickBooks or similar accounting tools is preferred. Strong organizational skills and the ability to manage multiple tasks efficiently. Excellent communication skills, with an emphasis on politeness and professionalism. Ability to engage with students in a courteous and helpful manner while following up on payment status. Attention to detail and accuracy in tracking and managing financial data. Prior experience in an educational or administrative setting is an asset. Knowledge of the college's policies and ability to communicate these clearly to students.
Job Type: Full-time

Pay: $17.20-$19.00 per hour

Expected hours: 40 per week

Work Location: In person

Application deadline: 2025-08-01
Expected start date: 2025-07-21