Job Description

BCIT's

Financial Services

department is seeking a

temporary, full-time (1.0

FTE

) Revenue Clerk

. This position processes all journal entries and cash reports on student and financial accounting systems, processing and applying part-time bursaries on student accounts and refunding where applicable. Processes fee deferrals for students; receives and deposits monies from various departments on campus; reconciles Emergency Loans for Trades and Technology students; sends customer and student accounts to collection; processes daily deposits, records and signs for all deposits received from departments within BCIT; prepares pick-up for bank security service; prepares all duplicate student tax receipts for full-time and part-time students, making amendments where required. Provides clerical and secretarial support for Financial Aid letters and Revenue Accounting; updates related student files; responds to student inquiries, addressing changes, refunds, duplicate receipts, tuition fees, policy, deadlines, deposits and other revenue related questions.

Duties & Responsibilities

DUTIES

AND

RESPONSIBILITIES

:

Reviewing and processing journal entries and cash reports in a timely manner to meet month end and fiscal year end deadlines. Provides customer service to the internal and external community of students, staff, schools, departments, and external clients by responding to queries. Directs the customer to the appropriate department if further assistance is required. Reviews Financial Aid requested student fee deferrals for accuracy before posting to the student's account. Processes the weekly student accounts receivable report to ensure that fee deferrals are complete and accurate. Investigates any discrepancies with the appropriate department and records adjustments if required. Reviews department submitted revenue deposit forms and checks for compliance with Institute policies and procedures. Checks department fund, organization and account codes for accuracy and ensures that the correct codes are used and align with the financial system modules. Makes recommendations on the correct codes that should be used and provides explanations when a change is made. Escalates any discrepancies to the department for further investigation to ensure accurate accounting codes are used. Handles purchase card repayments from staff, which includes investigating to ensure that journal entries are posted correctly. Calculates and verifies the correct portion of GST related to the payments and communicates with departments for clarification when required. Balances cash reports and reviews for accuracy, which includes reviewing that GST and/or PST have been included where required. Communicates with relevant departments if any discrepancies are identified. Processes Adult Upgrade Grants (AUGs) and part-time bursaries in the Financial System's Student accounts, reviewing the student form for accurate course registration and term. Investigates any discrepancies by communicating to Financial Aid for further clarification and adjusts accordingly. Processes bursary payments and requests refunds to the respective students. Processes reversal of bursary payments upon student withdrawals or course cancellations. Provides customer service by responding to calls or queries from students and Financial Aid regarding the Bursary accounts. Assists Financial Aid in the reconciling of the part-time bursary accounts. Reviews and posts Emergency Bursaries and Loans on student accounts and ensures the correct coding. Reviews the student accounts to ensure that there are no outstanding fees before further processing. Reviews submitted documentation for completeness and checks for consistency and adherence to finance policies before moving forward to Accounts Payable for processing. Posts all Canada Student Loan payments and ensures the correct allocation of funds. Processes refunds as required to NSLSC or student and ensures procedures and transactions are in accordance with policy. Communicates with Financial Aid if any discrepancies are identified. Processes credit card payments from received invoices for various departments by following the payment cardholder data handling procedures. Reviews for accuracy, which includes reviewing for GST and/or PST if it is applicable. Creates and posts journal entries for processing into the General Ledger. Handles cheque verification and distribution accordingly. Investigates any unidentified cheques by researching source of payment and probing further if payment cannot be associated or clarification is required. Records and signs-off for all deposits received from other departments within BCIT. Reviews to ensure that deposit information recorded is complete and correctly filled out. Communicates with departments if there any discrepancies with deposit bags. Prepares and tallies up the daily BCIT deposit for pickup by bank security service. Responds to and monitors related inquiries from students and external customers. Responds to student tax receipt enquiries and disputes on a timely basis. Investigates issues, solves tax receipt questions and problem-solves student account issues. Amends and corrects student tax receipts as necessary. Provides explanation to student on fees that are taxable and how it reconciles to the amounts showing on the student's tax forms. Provides prompt customer service and responds to student inquiries as required on an ongoing basis. Participates in Records Custodian training and remains current with record keeping practices, policies, and procedures (both BCIT and FOIPOP). Undertakes related duties as assigned, consistent with the job grade of this position.

Qualifications

QUALIFICATIONS

:

Definition:

The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent's existing qualifications.

Education:

Completion of Grade 12, plus additional specialized training of up to one year in financial accounting, e.g. Financial Management Certificate.

Experience:

Two years' general experience plus up to one year's current experience in related job.

Software/Computer Application(s) and Expertise:

Intermediate proficiency in Microsoft Office (Word and Excel); email and web-based systems. Previous experience with enterprise resource planning (ERP) systems.

Communication/Interpersonal Skills:

Effective written and verbal communication skills. Strong customer service skills

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):

Effective organizational skills and the ability to work under tight deadlines and pressure.

Additional Information

Benefits - Why you'd love working with us

Competitive pay Minimum of fifteen days of vacation prorated per year Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible! Defined benefit

pension

plan with employer contributions Flexible hybrid work arrangements available

Professional Development

funds and resources Access to most BCIT Flexible Learning

courses

free of charge

Wellness

and Employee Assistance programs Complimentary membership with free access to the Fitness Centre, Gymnasium, and

more*
For more information on our generous benefits,

click here

!





BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.



Persons with disabilities who require accommodation for any part of the application or hiring process should contact

RecruitmentAssistant@bcit.ca

. Please note that all applications must be submitted via the careers page portal.

Email applications will not be accepted

.



The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwm??kw?y??m (Musqueam), S?wx?wu7mesh (Squamish), and s?l?ilw?ta?? (Tsleil-Waututh).

Salary Range

Salary Grade 6: $56,241 - $60,872 per annum.

Additional Salary Information

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.


Position Details

Posting Category

Administration

Department 2

Finance Department

Campus Location

Burnaby campus

Bargaining Unit

BCGEU Support Staff

Job Status

Auxiliary in Temporary Appointment (BCGEU SS Only)

Full-Time/Part-Time

Full-Time

Number of Vacancies

1

Anticipated Start Date

09/02/2025

Anticipated End Date

03/26/2027


Competition Information

Competition Number

25B577

Competition Open Date

07/12/2025

Competition Close Date

07/25/2025

Open Until Filled?