Job Description

Job Overview

We are looking for a reliable, detail-oriented Office Administrator with strong bookkeeping skills to manage day-to-day office operations. This is not a bookkeeping-only role. The right candidate must be comfortable handling admin, scheduling, dispatching, and coordination in a fast-paced environment.

This role is critical to keeping the office organized, jobs moving, and finances accurate.

Key Responsibilities:

Full-cycle bookkeeping support (AP, AR, invoicing, reconciliations)

Managing QuickBooks (or similar accounting software)

Job costing and tracking expenses

Dispatching and scheduling crews and vendors

Answering phones, emails, and coordinating with clients

Preparing reports, spreadsheets, and administrative documents

Supporting project managers and senior management

Maintaining organized digital and physical records

Requirements:

Formal education or strong training in bookkeeping/accounting

Proven experience with QuickBooks or similar software

Strong administrative and organizational skills

Ability to multitask and work independently

Comfortable working in a fast-paced, deadline-driven environment

Strong communication skills (written and verbal)

Experience in construction, restoration, or service-based industries is a strong asset.

What We're Looking For:

Someone who takes ownership of their work.

Detail-driven, organized, and dependable.

Not afraid to handle responsibilities beyond bookkeeping

Professional, proactive, and solution-oriented

Compensation:

Competitive salary based on experience

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Education:

AEC / DEP or Skilled Trade Certificate (preferred)
Experience:

Administrative: 2 years (required)
Work Location: In person