Job Description

Date Posted: 05/16/2023
Req ID: 31324
Faculty/Division: Faculty of Arts & Science
Department: Office of Research Services
Campus: St. George (Downtown Toronto)
Position Number: 00054606

Description:

About us:

The Faculty of Arts & Science is the heart of Canada\'s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Arts & Science Office of Research Services supports the growth and expansion of funded research, scholarly and creative activities in Arts & Science. Our goal is to help researchers access the resources and supports that are needed to conduct world-class cutting-edge research, and to promote the research excellence of A&S research community members.

As a key member of the Arts & Science Office of Research Services team, the Research Operations Coordinator will be dedicated to overseeing several administrative processes in the Arts & Science Office of Research Services, as well as creating and managing the annual schedule of administrative projects. Under the supervision of the Director, Research Services and working collaboratively with the entire team, you will make valuable contributions to the establishment of sustainable and well-organized research administrative services and operations. In this role, you will also work in coordination with other Offices of the Dean, including Faculty Budget, Planning and Finance, Communications, Information and Instructional Technology, and Infrastructure & Planning. The incumbent will administer internal research funding programs, support the preparation of annual research reports and other data-intensive strategic planning documents, and contribute to large administrative process improvement exercises. Additional tasks include website monitoring and updates, preparing correspondence for academic leaders, management of the research inbox and the Research Services SharePoint Platform (access and content management), supporting the Director with calendar management, expense claim processing, supports space management, and event coordination.

Your responsibilities will include:

• Analyzing administrative processes and procedures and recommending changes for improvement
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Liaising with contacts to ensure consistent administration procedures are followed
• Maintaining a database of awards information and decisions
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Determining logistical details and activities for events and/or programming
• Overseeing day-to-day operational needs and service delivery requirements of programs
• Acting as the primary contact for enquiries pertaining to funding opportunities as well as pre and post award matters

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum five years of recent and relevant administrative experience, in a university setting.
• Demonstrated experience supporting senior committees, including proficiency in taking complex minutes independently.
• Experience providing support with development of new administrative procedures and processes, including administrative systems and databases.
• Demonstrated proficiency and expertise with the full range of Office 365 programs (SharePoint; Teams; OneDrive; OneNote; Word; Excel; etc.)
• Proven flexibility and adaptability to work as a cohesive team member within a deadline-oriented office with constantly changing work-flow, and with the ability to prioritize own work demands.
• Skilled in dealing courteously, in a service-oriented fashion, with all individuals, with the ability to consistently exercise a high degree of tact, discretion, good judgement, compassion, sensitivity and professionalism, with extreme attention to detail, and maintaining strict confidentiality at all times.
• Outstanding written and verbal communication skills, including a robust understanding and facility with a range of social media and website content management systems.

Assets (Nonessential):

• Robust understanding of University research- and ethics-related topics and terminologies, and the University of Toronto\'s range of research administration systems.

To be successful in this role you will be:

• Adaptable
• Approachable
• Diplomatic
• Organized
• Proactive
• Responsible
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the

Closing Date: 05/25/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $63,720 with an annual step progression to a maximum of $81,485. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Research Administration & Teaching

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

University of Toronto