Job Description

Date Posted: 11/09/2022
Req ID: 28393
Faculty/Division: Faculty of Arts & Science
Department: Dept of Physics
Campus: St. George (Downtown Toronto)
Position Number: 00000220

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Physics at the University of Toronto offers cutting-edge research opportunities and educational programming designed to expand our knowledge of nature. These range from traditional core areas of condensed matter physics, quantum optics, subatomic physics and astrophysics, through globally influential work in climate change, to the exciting emerging areas of quantum information, quantum materials, and biological physics. Motivated by scientific excellence, fairness, and respect, we strive to create an inclusive, equitable, and welcoming environment that fosters a sense of belonging in the Department and University community. Through teaching and research, we provide a comprehensive set of fundamental tools that can be brought to bear on many scientific questions across a variety of fields. With world-class laboratories and outstanding faculty, our teaching and research foster an in-depth understanding of an extremely diverse array of physical systems. Situated in the heart of downtown, our department is affiliated with various departments, institutes, and research organizations, providing a broad network for our staff and students.

Your opportunity:

Under the direction of the Manager, Finance and HR Administration, the Research Grants and Finance Assistant plays a key role in the efficient and accountable administration of the Department of Physics in the areas of accounting, grants management, and payroll. The position is responsible for providing financial, human resources, and research grant services to the Department, including monitoring activities (revenues, cost recoveries, and expenses)in operating and funding accounts for research grants and contracts, payroll processing, processing financial transactions, preparing invoices for cost recovery, cash management, and the administration of hiring processes and personnel files for casual staff. The Research Grants and Finance Assistant acts as a point of contact concerning a broad range of financial and human resource matters requiring the provision of information to principal investigators, students, and staff regarding financial, procurement, and employment policies.

Your responsibilities will include:

Forecasting, planning and monitoring multiple complex budgets

Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts

Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements

Transferring funds and expenditures within the context of an overall plan

Processing accounts receivable according to the University Guide to Financial Management

Processing payroll

Handling sensitive and/or confidential information

Keeping well-informed on purchasing and/or procurement policies and procedures

Essential Qualifications:

• Bachelor's Degree in Business/Accounting or acceptable equivalent combination of education and experience.
• Minimum four years recent and related experience in maintaining financial accounts, monitoring expenditure and recoveries, reconciling statement/accounts, administrating payroll and administrating research grants, in a post-secondary institution
• Experience working with the University of Toronto's Guide to Financial Management (GTFM), including its financial and procurement processes
• Experience in managing funding accounts and budget, coordinating research grant funding application submission and tracking project progress
• Experience in processing payroll, including stipends and honoraria
• Demonstrated experience working directly with granting agencies (including MITACS, NSERC, NSF and OCE), and interpreting/applying granting agency rules and regulations
• Experience posting and processing financial transactions related to accounts receivables, account payables, and reconciling accounts
• Experience with producing and managing complex financial reporting
• Advanced skills in HRIS, FIS, RIS, DIS, AMS or other related systems/Database
• Strong knowledge of financial accounting principles
• In-depth knowledge of University's financial and research policies and procedures
• Knoweldge of Univesity's collective agreement
• Strong computer skills including Windows, Word and Excel
• Strong ability to process sound judgement and dealwith sensitive/confidential information
• Excellent interpersonal and communication (verbal and written) skills
• Excellent analytical and problem solving skills
• Strong fiscal management skills

To be successful in this role you will be:

• Accountable
• Adaptable
• Efficient
• Meticulous
• Multi-tasker
• Organized

Closing Date: 11/18/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $76,284 with an annual step progression to a maximum of $97,556. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Ann Yang

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .