Job Description

Position Details

Position Information



Position Title
Research Contracts Administrator


Department/Unit
Research Services


Location
Halifax, Nova Scotia, Canada


Posting Number
S27-23


Employee Group
DPMG


Position Type
Regular, On-Going


Duration of Contract (if applicable)



Employment Type
Full Time


Full-time Equivalency (FTE)
1.0


Salary
$55,034 - $73,625 per annum


Classification
ADM-05


Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.


About Dalhousie University
Dalhousie University is Atlantic Canada\xe2\x80\x99s leading research-intensive university and a driver of the region\xe2\x80\x99s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.


Job Summary
Dalhousie Office of Research Services (ORS) administers more than $214M annually in research funding. The Research Contracts Administrator is responsible for facilitating research contracts, grant agreements, amendments and contribution agreements from the Grants and Contracts unit at the Office of Research Services.


Key Responsibilities

• Reviews non-legal terms of grant agreements, amendments, contribution agreements and contracts prior to sending through to ORS Legal.
• Gathers necessary supporting documents for files not reviewed at the pre-award stage, e.g., Investigator Checklist, funding guidelines, budget, scope of work, PI eligibility, etc.
• In consultation with the ORS Legal Advisor, reviews collaborative research agreements between researchers, funding agencies and collaborating institutions, including tracking progress and trouble-shooting agreements and amendments in progress.
• Working with the Manager, Grants and Contracts, helps with the tracking and reporting on research projects and their results. Notifies researchers of reporting requirements, reviews reports and advises the Manager of any issues or outstanding documentation.
• Supports internal programs, such as the SSHRC Exchange and Explore programs and the Sabbatical program, by working with the Research Grant Facilitators and Manager, Grants and Contracts. This includes assisting with preparing application guidelines and forms, reviewing applications, and responding to questions regarding internal funding programs from the Dalhousie research community.
• Provides financial administration support for funding opportunities where budgeting is either large-scale or complex. Keeps current on granting agency financial guidelines, in particular the Tri-Agency Guide on Financial Administration, as well as Dalhousie University policies and procedures.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie\xe2\x80\x99s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.


Required Qualifications

• Undergraduate degree required in a related field, plus approximately five years\xe2\x80\x99 related experience, in a research or contract administration or related environment (or equivalent combination of training and experience).
• Above average communication skills with the ability to communicate professionally in person and by e-mail.
• Excellent judgment, strong organizational, time management and problem-solving skills.
• Tact, sensitivity and diplomacy, and well-developed interpersonal skills are essential for dealing with researchers and various stakeholders.
• Proficient technological skills in PowerPoint and other multimedia, word processing, financial spreadsheets, e-mail, database management, and electronic file transfer.

Assets

• Financial management and/or reporting experience.
• Knowledge of the research funding environment including funding programs, research funding agencies and practices, and functions related to research and research administration.

Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie\xe2\x80\x99s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.


Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.


Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi\xe2\x80\x99kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.


Posting Detail Information



Number of Vacancies
1


Open Date
01/30/2023


Close Date
02/20/2023


Open Until Filled
No


Special Instructions to Applicant