Job Description

Date Posted: 07/04/2024
Req ID: 38547
Faculty/Division: UofT Mississauga
Department: UTM: Ofc of the Registrar
Campus: University of Toronto Mississauga (UTM)
Position Number: 00056282Description:About us:U of T Mississauga-the second largest campus of Canada\'s top-ranked university and the only research university in Ontario\'s booming Peel Region-is one of the world\'s great catalysts of humanpotential.Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning anddiscovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.This work all comes together on a spectacularly green campus, alongside theMissinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We\'re thrilled to welcome those whowant to learn more about us and to be part of what we do.Your opportunity:The Office of the Registrar at U of T Mississauga delivers registrarial services to support U of T Mississauga\'s academic goals and U of T priorities in the areas of student information, interpretation of policies, and innovation of registrarial interactions. Our core mission is effective and sustainable strategic enrolment management: student recruitment, retention, success and graduation. Operating in a culture of cooperation and collaboration, we achieve our goals and objectives based on values of student-focused solutions, integrity of academic records and continuous innovative improvements.Reporting to the Assistant Registrar, Front-Line Services, the Registrarial Services and Examinations Representative is the first point of contact in the Office of the Registrar and provides proactive, customer-friendly, quality service in a complex environment reflecting a diverse population. Having a thorough knowledge of U of T and U of T Mississauga rules and regulations, the Representative interprets academic guidelines and procedures, and provides guidance and information on undergraduate university regulations, policies and practices to undergraduate students, staff, faculty and visitors.The Registrarial Services and Examinations Representative is responsible for assisting undergraduate students with registration and enrolment processes; investigates and resolves student registration, enrolment and fee issues that arise, recommends and implements solutions or alternative approaches to solving problems, and introduces new policies and procedures. Working in a team environment, the Representative reviews all incoming requests and documents for completeness, accuracy and that requirements are met, informing applicants about format, content and deadlines.The Registrarial Services and Examinations Representative assesses student needs, referring to academic andfinancial advising by scheduling appropriate appointments or recommending group or other informational sessions. The Representative participates in team and department meetings to enhance quality of services, streamline policies and procedures, and recommends changes and implementation of strategies, as appropriate.Your responsibilities will include:

• Keeping well-informed on University programs, policies and procedures
• Responding to enquirieswithin the defined scope of the role and redirecting as appropriate
• Providing detailed information on processes, policies, and procedures
• Interpreting rules and regulations to determine appropriate referrals
• Following rules and copyright procedures when duplicating and/or digitizing material
• Following rules and procedural instructions when packing exam materials based on course sections
• Coordinating the receipt and storage of all examinations and related materials

Essential Qualifications:

• Bachelor\'s Degree or acceptable combination of equivalent experience.
• Minimum two years.
• Solid understanding of undergraduate registration and enrolment policies and procedures
• Proficiency in MS Office, Degree Explorer and Student Information System (eg. ROSI)
• Excellent communication and customer relations skills
• Demonstrated ability to exercise sound judgement, patience, discretion, tact and diplomacy
• Outstanding organizational and time management skills with the ability to prioritize and work well under pressure
• Attention to detail and a high degree of accuracy with strong keyboarding/data entry skills

Assets (Nonessential):

• Quality service and/or customer relations training
• Experience working in the Office of the Registrar and understanding of registrarial services
• Working Knowledge of student ticketing system(s) e.g. Ask Registrar

To be successful in this role you will be:

• Accountable
• Adaptable
• Communicator
• Courteous
• Diplomatic
• Organized
• Tactful

Closing Date: 07/04/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule:
Pay Scale Group & Hiring Zone:Job Category: Registrarial ServicesThis a two (2) year term opportunityLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .

University of Toronto