Job Description

Posting Template

Posting Template

Position Title Admissions Representative (Term)
Required Qualifications

• University degree. Preference will be given to applicants with direct experience in relation to the position assignment or experience in a Registrar\'s Office setting.
• Applicants who do not possess a degree will be considered if degree is in progress and they possess a minimum of two years of relevant work experience working directly with credit programs, admissions and/or registrations.
• Organizational skills and ability to prioritize
• Knowledge of computer applications, including Microsoft Office Suite
• Sound interpersonal, communication, advisory skills
• Ability to provide excellent customer service
• Ability to work independently as well as a team member

An equivalent combination of education, experience, and knowledge acceptable by the College may also be considered.
Preferred Qualifications

• Knowledge of the College goals, programs, and services
• Knowledge of Student Information Systems (preferably Power Campus) would be an asset
• Considerable knowledge of the Alberta High School system, as well as entrance requirements to programs at Alberta post-secondary institutions.
• Previous experience working in a student services related role in a post-secondary institution

Department Admissions


is a comprehensive community institution in the Regional Municipality of Wood Buffalo. Stretching from north-central Alberta to the borders of Saskatchewan and the Northwest Territories, Wood Buffalo is one of the largest municipalities in Canada. Keyano College meets both the training and skills acquisition needs of industry, and the personal enrichment and cultural needs of the Wood Buffalo community. The College provides lifelong, relevant, and practical learning opportunities and is committed to increasing access to post-secondary programs.

Keyano College is currently seeking highly motivated and results-driven individuals to fillAdmissions Representative (Term) Position. Consistent with College policy and the objectives and priorities of the Office of the Registrar, these positions are responsible for providing accurate and timely admission decisions to all applicants to the College credit programs. Reporting to the Assistant Registrar - Admissions & Advising, the Admissions Representative is responsible for the following:

Admissions Processing:

• Evaluate applications, identify required documentation, and make decisions on admissions status
• Collaborate with Assistant Registrar and Student Advisors regarding enrollment management
• Enter data and process steps of application into Student Information System (Power Campus)
• Run reports from Power Campus to review outstanding applications and develop action plans accordingly
• Maintain up to date knowledge on all program offerings, including intake dates, deadlines, admission requirements, program structure, and capacity

Transcript Data Entry & Evaluation:

• Receive and document all incoming transcripts daily
• Evaluate inter-provincial and international transcripts, determining Alberta equivalencies and assess whether applicants meet the educational requirements for admission
• Enter all high school grades and/or equivalencies into the Student Information System

These are term positions ending on or before October 2025.
Advertised Salary CUPE IS-5 $5,038.34 per month and includes a comprehensive health and benefit package. Residents of Fort McMurray qualify for the Northern Living Allowance of $1,040.00 per month. This allowance is reviewed annually and is subject to budget approval.

Posting Form

Posting Details

Number of Vacancies 1
Desired Start Date Immediately
Position End Date (if temporary) 10/16/2025
Open Date 02/14/2024
Close Date 02/22/2024
Open Until Filled Yes
Special Instructions to Applicant

Keyano college encourages everyone coming to our campuses to be fully vaccinated and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

Supplemental Questions

Required fields are indicated with an asterisk (*). * * Are you currently working at Keyano College in a CUPE position?

• Yes
• No
• * Are you legally entitled to work in Canada (i.e. you are a citizen, permanent resident, or hold a valid work permit)?

• Yes
• No
• * If you answered in the affirmative and are legally entitled to work in Canada, please choose one of the following that is applicable to your employment status.

• Canadian Citizen
• Permanent Resident
• Valid Work Permit
• Not applicable
• * Do you have experience working in the post-secondary sector?

(Open Ended Question) * * How many years of experience do you have in this type of position?

• 0-2
• 2-4
• 4-6
• 6+
• * Are you currently living in Fort McMurray?

(Open Ended Question) * * There is a requirement for the successful candidate to work on the College campus, if you don\'t live in Fort McMurray, AB, are you willing to relocate?

• Yes
• No

Documents Needed to Apply

Required Documents * Resume

• Cover Letter/Letter of Application

Optional Documents

Keyano College