Job Description

Our client, a leader in the landscaping manufacturing industry, is seeking a Corporate Office Administrator to join their team in Etobicoke.Reporting to the Director of Corporate Finance Administration, the Corporate Office Administrator will be responsible for the daily operations of the corporate office. This role requires an energetic and proactive professional capable of handling multiple tasks efficiently. As the primary point of contact within the office, you will ensure smooth operations and provide support across all departments, including senior management. Essential qualities for this role include confidentiality, resourcefulness, attention to detail, and exceptional computer and organizational skills.ResponsibilitiesOffice Management

• Coordinate services and purchases from all facility vendors, including office supplies, parking, travel, and IT.
• Maintain and program all office systems and equipment (copiers, postage machines, phones, etc.).
• Manage the cell phone program: maintain a database of users, track approvals and new orders, and administer data plans and related costs. Liaise with IT and department managers.

Accounting

• Promptly process accounts payable, including the creation of purchase orders and coding invoices related to facilities, marketing, and other suppliers.
• Prepare, code, and submit various expense claims for team members.
• Provide financial reporting support for the marketing and finance departments.

Administrative Support

• Provide general administrative support as needed.
• Handle document management, including preparation and electronic filing.
• Offer executive-level administrative support, such as travel arrangements, reservations, and meeting agendas.
• Manage both incoming and outgoing mail and courier packages.
• Greet guests and provide hospitality to all visitors; professionally answer and direct incoming calls.
• Set up and clean meeting rooms, and order catering when necessary.

Job SpecificationsCompetencies

• Strong planning, organizational, analytical, and time management skills, with exceptional attention to detail.
• Proven ability to proactively support requests from various sources and ensure prompt follow-up to completion.
• Excellent communication skills and the ability to build effective relationships at all levels within the company.
• Proven ability to maintain confidentiality and discretion regarding sensitive information.
• Advanced computer skills, including proficiency in Microsoft Office. Knowledge of SharePoint, Concur Expense, and ReQlogic is an asset.

ProfilQualifications:

• Proven experience in sales, particularly within the construction and mining sectors.
• Strong strategic planning and execution skills.
• Excellent customer relationship management and communication skills.
• Ability to work independently and remotely with significant travel requirements.
• Proficiency in preparing quotations and estimates.
• Ability to collaborate effectively with different teams and stakeholders.

Informations contractuellesStandard

Optalent