Job Description

City of Revelstoke

Recreation Services Coordinator

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(Exempt)

DATE:

August 2025

REPORTS TO:

Director of Parks, Recreation and Culture

PURPOSE STATEMENT:

This position oversees the operation of the Community Centre reception and provides leadership and administrative direction to staff. Additionally, this position is also responsible for facility usage, the planning, implementation and evaluation of both new and on-going community programs and special events. The role works closely with supervisors from other recreation facilities to develop and implement marketing and communication strategies, ensuring the department's programs and services are effectively promoted and aligned with current recreation trends.

DIRECT REPORTS:

Programmer Facility Booking Clerk Administrative Clerk

MAJOR DUTIES AND RESPONSIBILITIES:

Oversees daily operation and administration of the Community Centre. Supervises and evaluates staff through performance management processes; and facilitates opportunities for learning and growth through training, coaching and mentorship of the administrative team. Recruits and hires qualified candidates and ensures successful onboarding of new staff. Assists in developing facility policies and staff operating procedures while collaborating with the team to establish consistent and efficient processes. Leads the ongoing implementation, development and coordination of the recreation software system; including education and support for staff. Oversees the planning, implementation and evaluation of a broad range of courses, programs and events. Directs facility rental and registration procedures. Analyzes and assesses recreation program requirements, identifying trends, demographics and new techniques to define the recreation services needs of the community. Oversees the coordination of outdoor sports fields and park spaces. Evaluates and processes special event applications; and organizes special events as requested by the Chief Administrative Officer or Director of Parks, Recreation & Culture. Works collaboratively with other departments in the promotion and implementation of City programs, events and initiatives. Ensures effective marketing of City run programs and events in the community. Monitors program budgets and contributes to the preparation of annual operating and capital budget pertaining to the operation of the Community Centre. Maintains a variety of records, reports, correspondence, and schedules as required. Monitors facility safety and security and identifies the maintenance needs of the facility and equipment. Supervises janitorial services. Oversees program equipment and supply inventory. Performs other related duties as required.

WORKING WITH OTHERS:

This position interacts regularly with supervisor while also working independently within a team setting. In addition to working with staff, this position works with a variety of community service organizations, user groups and program contractors. This position also works collaboratively with other departments and external agencies; and has frequent contact with the public.

KNOWLEDGE, SKILLS, AND ABILITIES:

Comprehensive knowledge of community recreation programs, their purpose and Knowledge and ability to follow City policies and regulations. Knowledge of W.C.B. Regulations and City of Revelstoke Safety Policies. Demonstrates skills in team leadership, supervision, financial management, analytical problem-solving, conflict resolution and decision making. Excellent public relation skills with the ability to communicate courteously and tactfully, both orally and in writing, with the public, elected officials, department heads and other City employees. Ability to build and maintain strong working relationships with community groups, agencies, the public and various other internal and external stakeholders while fostering community engagement and participation in recreation programs. Ability to maintain and establish positive working relationships with staff while providing leadership in decision-making techniques and ensuring high quality service. Ability to exercise good judgment in evaluating situations and making decisions. Capable of preparing and maintaining records, reports, funding proposals, correspondence, and promotional materials as required for the facility. Requires a high level of creativity and flexibility. Demonstrated initiative and positive attitude. Ability to work as part of a team, as well as independently with minimal supervision. Comprehensive working knowledge of computers, computers programs, particularly web-based programs. Computer skills at a highly proficient level are essential to this position. Excellent organizational and time management skills. Ability to concentrate and accomplish tasks despite interruptions. Ability to supervise and motivate volunteers.

FINANCIAL RESPONSIBILITIES:

Approves invoices for payment based on authorization limit. Accepts and processes payment; prepares and reconciles payment requisition for program contractors; prepares invoices; performs cash out duties and bank deposits as required.

WORK ENVIRONMENT:

This position is primarily based indoors in an office environment, with occasional outdoor work during special events. The workplace is dynamic, often busy and noisy, with frequent interactions with staff and the public. Recreation staff may be required to work on statutory holidays and flexible hours to accommodate the needs of the volunteer community.

PHYSICAL, MENTAL, AND VISUAL DEMANDS:

Physical Demands:

Manual Dexterity:

Operates office equipment.

Mental Demands:

Problem Solving

: Address challenges related to facility operations, staffing and event coordination.

Leadership

: Supervise, direct and motivate staff in a busy and hectic environment.

Multitasking:

Ability to manage multiple tasks and responsibilities simultaneously.

Adaptability:

Ability to adjust to changing program needs, facility schedules, and participant requirements.

Visual Demands:

Attention to Detail

: Strong attention to detail when handling backend tasks within the software platform.

Situational Awareness

: monitoring employee activity, ensuring workplace safety, tracking deadlines, and identifying issues and conflicts.

EDUCATION, TRAINING, AND WORK EXPERIENCE:

Diploma in Recreation Management or another related field. Five (5) years' progressive experience in direct and indirect program Two (2) years' supervisory experience in a team-oriented, collaborative environment.

LICENSES / CERTIFICATIONS:

British Columbia Class 5 Drivers License Ability to obtain and maintain a satisfactory Police Information Check, Vulnerable Sector.

Why Work at the City of Revelstoke?

Work/Life Balance - We offer a nine-day fortnight schedule! Live Where Others Vacation! Complimentary Recreation Pass Comprehensive and Competitive Benefits Competitive Wages Year-Round Fun with the Municipal Employees Association Professional Development & Growth Opportunities Employee & Family Assistance Program Municipal Pension Plan Flexible Retirement Savings with iA Financial Group Transition housing may be available And More!



Annual salary $83,720.00



Resumes will be accepted until

Friday, September 5th, 2025

.



Interested parties are invited to submit a cover letter and resume including three references by email to:



Laurie Donato, CPHR

Director of Parks, Recreation and Culture

ldonato@revelstoke.ca

The City of Revelstoke wishes to thank all applicants in advance for their interest. However, only those selected for an interview will be contacted.

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years


Experience : 5 years or more