Job Description

Date Posted: 11/02/2023
Req ID: 34778
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number: 00055773

Description:

About us:

The Faculty of Arts & Science is the heart of Canada\'s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Reporting to the Associate Director, Enrolment Services & Records, the Records and Enrollment Assessor maintains academic records for current and previously registered students; monitors, assesses, updates and reconciles information pertaining to students\' academic status, registration, course enrolments, degree POSts and subject POSts and petitions; and assesses and determines students\' eligibility to graduate. The Records Assessor develops a comprehensive understanding of and keeps current on University and Faculty policies, procedures and practices as they relate to academic, degree and transfer credit regulations, and achieves expert knowledge in retrieval, display and filing records on ROSI and divisional-specific databases and systems.

Your responsibilities will include:

• Analyzing and reconciling registration/status/program of study information
• Resolving issues within the scope of the role and escalating problems as required
• Keeping well-informed on policies, procedures and key regulatory deadlines
• Reviewing and assessing student records to determine academic standing and informing students of changes
• Reviewing and assessing student records to confirm eligibility to graduate
• Analyzing administrative processes and procedures and recommending changes for improvement
• Following rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)
• Documenting and maintaining standard operating procedures

Essential Qualifications:

• Bachelor\'s Degree or acceptable combination of equivalent experience.
• Two (2) years of recent and related experience interpreting and applying academic policies and requirements, preferably in a registrar\'s office oracademic unit
• Demonstrated experience with degree and program requirements in a post-secondary institution or division.
• Understanding of and experience with a student information system (e.g. ROSI) and adegree assessment/audit system (e.g.,Degree Explorer).
• Advanced skills using MS Excel, MS Word, and Outlook.
• Demonstrated time management and organizational skills with the ability to effectively prioritize, multi- task and organize work.
• Ability to read, retain, understand and apply a large amount of information and complex set of regulations and guidelines with minimal supervision
• Demonstrated resourcefulness and ability to analyze problems, identify key information and issues, and exercise initiative and develop effective solutions
• Flexible with the ability to learn new applications and systems is required
• In-depth knowledge of the Faculty of Arts & Science registrarial policies, practices, and procedures is a definite asset.
• Follow rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA).

Assets (Nonessential):

• Knowledge of SQL and RocketShuttle (or equivalent).

To be successful in this role you will be:

• Adaptable
• Decisive
• Insightful
• Organized
• Team player

Please note: There are two (2) positions available. There is one (1) full-time continuing position. There is one (1) two-year term position.

Closing Date: 11/13/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Marigold Sobrepena

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

University of Toronto