Job Description

Competition # : 40179

Department: Office of the Public Trustee

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: \xe2\x80\x8b28-Aug-23 \xe2\x80\x8b (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Public Trustee is committed to the proper administration of estates of deceased persons, incompetent persons, children, and missing persons. It is also committed to providing informed consent for health care, placement to a continuing care home or home care services using an approach that is client-centered, respectful of human rights and freedoms, and in the client\'s best interests if prior wishes, values, and beliefs are not known.

About Our Opportunity

The Records Analyst 1 is responsible for managing all aspects of the records management program for the Office of the Public Trustee of Nova Scotia. Reporting to the Director of Finance, Administration, and Systems, the Records Analyst plans, implements, and evaluates record-keeping solutions for the office. Working with considerable independence, the Records Analyst uses their expertise to devise innovative and effective strategies for the Office of the Public Trustee to meet the requirements of provincial standards and policies and statutory requirements while addressing business operational needs.

Primary Accountabilities

• Assists with the development of records information management policies and procedures, with broad direction from departmental senior management and guidance from the Province\xe2\x80\x99s central corporate records management support.
• Assist with the development and delivery of training and monitors implementation of the policies and procedures to ensure compliance with all relevant legislation regarding records management and records security.
• Keeps abreast of records and information management developments within the government. Updates PTO\xe2\x80\x99s operational retention schedules \xe2\x80\x93 STOR, records management policies, records management procedures, and/or records management training as required.
• Implements and maintains records retention schedules \xe2\x80\x93 Standard for Administrative Records (STAR) and Standard for Operational Records (STOR) \xe2\x80\x93 for PTO.
• In conjunction/collaboration with ICTS develops plans for technology advancements to improve the records management program.
• Develops and delivers records information management training and education to all department staff. It includes educating all staff about their records management responsibilities.

• Act as the subject matter expert and/or lead on the development of the records management initiatives in the office. This can include but is not limited to preparing project statements and project plans; identifying and scheduling project tasks, and providing written reports for senior management, containing recommendations for improved systems and procedures.
• Freedom of Information and Protection of Privacy: Supports an integrated approach to information management in collaboration with the Freedom of Information and Protection of Privacy Office for the Public Trustee Office.
• Focuses on assessing, measuring, improving, and ensuring performance. Identifies and meets the needs of internal and external clients, being continually focused on outcomes for clients. Focuses on long-term business strategy and aligns their thinking and planning accordingly.
• Planning, organizing, prioritizing, and overseeing records management activities to efficiently meet business objectives. Developing, monitoring, interpreting, and understanding RM-related policies and procedures, while making sure they match organization strategies and objectives.

Qualifications and Experience

You have completed a Bachelor\xe2\x80\x99s degree in a related field (such as records management, archives management, information management, or library science) and have two (2) years of related experience.

You demonstrate the following essential qualities including:

• comprehensive knowledge of records management and records management programs
• familiarity with information access and privacy legislation
• proficiency in computer programs including Microsoft Office (Word, Outlook, Excel, PowerPoint, Access)
• experience using STAR/STOR records classification or similar records classification systems
• knowledge of records management principles and terminology and related legislation in Nova Scotia
• exceptional attention to detail, organizational, and time management skills.

You have a knack for identifying new or improved procedures, equipment, systems, and technologies. In addition, you have strong relationship and communication skills to engage with various stakeholders internal and external to government. Membership in a Records Management Association is considered an asset.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs. Click to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

• This is an office-based position, and standard hours are 35 hours/week.
• There may be some mental strain from significant time working on a computer.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department-specific flexible working schedules

Pay Grade: PR 05

Salary Range: $1,835.79 - $2,251.48 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia