Job Description

Competition # : 41016

Department: Service Nova Scotia

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: \xe2\x80\x8b07-Dec-23 \xe2\x80\x8b (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At Service Nova Scotia (SNS), we impact every citizen, business, and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia\xe2\x80\x99s vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

About Our Opportunity

Under the administration of the Manager of Records and Information Management and supervision of the Records Analyst 2, the Records Analyst 1 is responsible for implementing, administering, and monitoring the departmental records and information management program in accordance with RIM legislation, policies, and standards.

SNS has a well-established RIM program that includes physical and digital central registries, digitization initiatives, and a variety of policies, standards, and best practices to support a modern, best-in-class RIM program. If you enjoy solving out-of-the box problems, embrace innovation, and enjoy identifying new or improved procedures, equipment, and technologies, then this would be a good opportunity for you.

Primary Accountabilities

You will help to ensure that SNS\xe2\x80\x99 RIM program is managed in accordance with relevant records and information management related legislation, policy, and standards, including STAR/STOR retention schedules.

Your responsibilities will include:

• Overseeing and supporting Central Registry operations.
• Applying STAR and STOR records classification and retention schedules, including scheduling and dispositioning departmental records.
• Coordinating the processing, transfer, and approval of semi-active or inactive records to the Provincial Records Centre, Nova Scotia Archives, or off-site storage facilities.
• Helping the Records Analyst 2 to develop, review, and update STOR records retention schedules to reflect departmental functions, organizational changes, and records management requirements.
• Providing advice and training to staff respecting records and information management at head office as well as in regional offices.
• With support from IT and the Records Analyst 2, configuring, implementing, and using records management applications for the management of paper and electronic records.
• Developing and applying RIM policies, standards, processes, and best practices.
• Analyzing and developing solutions for records management issues including identifying areas for process improvement.

Qualifications and Experience

Bachelor\xe2\x80\x99s degree in a related field; or an equivalent combination of training and experience may be acceptable (i.e., a two year diploma in records management, information management or library science and two years directly related work experience).

You must demonstrate the following:

• Comprehensive knowledge of records management concepts, principles, and practices.
• Experience developing and applying STAR/STOR records classification or similar classification systems.
• Familiarity with relevant Nova Scotia legislation such as the Government Records Act, Public Archives Act and Freedom of Information and Protection of Privacy Act.
• Experience with specialized records and information management systems (e.g., InMagic DB/ TextWorks, FileNet) and other computer applications such as the Microsoft Office Suite.
• Ability to work well independently and as part of a team.
• Experience leading projects and supervising staff.
• Strong relationship and communication skills to engage with various internal and external stakeholders, including clients in regional offices, corporate service providers, and RIM vendors.
• Experience providing advice and delivering training to staff at different organizational levels.
• Experience writing RIM policies, procedures, guidelines and/or best practices.
• Exceptional attention to detail and analytical skills.
• Organizational and time management skills including the capacity to work under the pressure of deadlines and multiple competing priorities.
• A focus on client service delivery.

The following would be considered an asset:

• Experience with IBM FileNet Enterprise Records software
• Experience with InMagic DB/TextWorks records software
• Additional relevant education (i.e., masters) and/or training or certification in records management or electronic records management

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offering and eligibility criteria.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• An engaged workplace where we foster respect and recognition.
• Countless Career Paths for Nova Scotians.
• Department Specific Flexible working schedules.

Pay Grade: PR 05

Salary Range: $1,835.79 - $2,251.48 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia