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Job Details
Receptionist/Secretary - (997639.15)
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Organizational Unit
University of Victoria -> Faculty of Science -> Physics & Astronomy
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
29 September 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
0.8
Salary Grade
$4,017.00 - $4,138.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB5
Hours of Work
Monday to Friday, 8:30 am - 3:06 pm
Employee Group:
CUPE 951 - Regular
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
*This position is eligible for a Modified Work Schedule*
Job Summary
This position is the first point of contact for the Department of Physics and Astronomy, and provides front line receptionist duties and administrative support in the General Office.
Reporting to the Assistant to the Chair, the receptionist acts as a resource person, answers inquiries (at the counter, on the telephone or email) from student, faculty and general public by applying established procedures, and when necessary, re-directing queries to appropriate personnel.
Responsibilities include General Office support (reception, ordering supplies, room bookings, sorting and distributing mail/courier items); organizing, preparing and compiling materials for exams, textbooks and other course materials; assisting the Graduate Assistant with graduate related matters; maintaining departmental library; assisting colloquium/seminar coordinators in advertising and arranging visitor itinerary; producing and distributing departmental newsletters; assisting with Department purchasing and accounting; Performs other duties similar in scope and complexity as required.
Job Requirements
Skills:
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