Job Description

Office Manager / Reception - One Heart Wellness Clinic | White Rock

WHO WE ARE

At One Heart Wellness Clinic, we provide personalized, evidence-based care in a welcoming and supportive environment. Our growing multidisciplinary team includes counsellors, massage therapists, physiotherapists, acupuncturists, and other allied health professionals, all working together to help clients improve their well-being.

We're looking for an

Office Manager/Receptionist

who's organized, personable, and enjoys creating a positive experience for both clients and practitioners.

LOCATION + SCHEDULE

Based in our

White Rock clinic (Beecher Street)

Part-time, full-time, or on-call

on-site position Flexible schedule, daytime and some evening availability preferred

THE ROLE

Welcome clients with warmth and professionalism Manage phone calls, emails, and appointment bookings Support the clinic's day-to-day operations and practitioner scheduling Handle billing, direct insurance claims, and payment processing Maintain organized and confidential client records Order and manage office supplies Assist with marketing or administrative projects as needed Create a calm, organized environment for clients and team members

REQUIREMENTS

Previous experience in

office administration, reception, or healthcare setting

Strong organizational and multitasking skills Excellent written and verbal communication Comfort with technology (booking systems, email, digital filing, etc.) Professional and compassionate approach to client care Ability to manage tasks independently and anticipate clinic needs

WHAT YOU BRING

A warm, approachable, and professional manner Strong attention to detail Ability to work calmly under pressure Interest in wellness and holistic healthcare Reliability and a genuine desire to support a growing team

PERKS + BENEFITS

Supportive, collaborative clinic culture Flexible scheduling options Free on-site parking Staff discounts on all products and services Access to community partner discounts Opportunity for growth within the organization

TO APPLY

Send your

resume and cover letter

to admin@oneheartclinic.ca.
We look forward to hearing from you.

Job Types: Full-time, Part-time, Casual

Pay: $18.00-$25.00 per hour

Benefits:

Casual dress Flexible schedule On-site parking Store discount
Work Location: In person