Job Description

Receptionist (Shared Office)

Equitus Partners LLP and ZEN Residential Ltd. are seeking a dynamic Receptionist to join their shared commercial office. This unique dual role offers the opportunity to support two thriving businesses, acting as the first point of contact for clients, tenants, and visitors while fostering a collaborative and professional environment.

Equitus Partners LLP is a team of professional accountants and advisors dedicated to helping our clients achieve their personal and business goals through comprehensive service and a holistic understanding of their needs.

ZEN Residential Ltd. provides unparalleled, high-grade asset and property management solutions to rental property proprietors in Edmonton, Calgary, and the neighbouring regions.

Your primary responsibilities will include the following:

Greet visitors, clients, and tenants warmly, directing them to the appropriate team members at Equitus or Zen Residential.

Answer and route incoming phone calls, taking detailed messages for both companies.

Manage shared calendars to schedule appointments, meetings, and conference rooms.

Handle incoming/outgoing mail, packages, and deliveries for both offices.

Maintain tidy common areas, including the reception space, kitchen, and meeting rooms.

Organize office supplies for shared and company-specific needs.

Perform administrative tasks such as filing, scanning, and general file organization.

Manage correspondence, authorizations, and applications with the appropriate government agencies.

Assist with other support activities to team functions and the team's administrative needs.

A successful candidate will have the following:

2+ years as a receptionist, administrative assistant, or in a customer-facing role.

Excellent oral and written communication skills.

Proficiency in Microsoft Office (Word, Excel, Outlook) and calendar management tools.

Strong organizational and planning skills, with adaptability to changing priorities.

Professional, friendly demeanor with a customer-first attitude.

Adaptability to navigate the distinct needs of accounting clients and residential tenants.

Discretion in handling confidential information.

We offer competitive compensation and health benefits, a collaborative work environment, exposure to diverse industries, and firm-sponsored social events.

We look forward to discussing our opportunity with you!

Job Types: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person