Job Description

RECEPTIONIST / EXECUTIVE ASSISTANT

The Rotary Centre for the Arts is a key cultural facility in Kelowna. Situated on the unceded territories of the Syilx/Okanagan People, it is operated by the Kelowna Visual and Performing Arts Centre Society. We are committed to bringing the arts community together and contributing to the cultural vitality and diversity of Kelowna through artistic, educational, and community programming.

This frontline position provides excellent customer service to all visitors and is responsible for assisting clients with their queries, box office ticketing information, facility bookings, course registrations, and general reception. In addition, this position will be responsible for providing administrative support to the Executive Director, managing cash, and performing general office duties, and providing marketing administrative support.

QUALIFICATIONS:

Experience and knowledge of cash management Manage the composition of petty cash and floats Must be bondable Excellent organization, communication, and multi-tasking skills Use of office equipment, including computerized information entry and proficiency with technology in general Ability to exercise courtesy, tact, diplomacy, and persuasion in responding to internal and external requests Ability to manage multiple tasks simultaneously and to work with minimal supervision Ability to exercise independence of judgment in determining priorities Operate a multi-line switchboard to receive and relay messages Box office/ticketing experience Maintain office and client files Maintain website, postings, and performance updates Printing programs/brochures Prepare mailouts and correspondence Work with the RCA team to provide general assistance to the public using the facilities, ensuring that regulations are observed Basic proficiency with Microsoft Office Knowledge of other languages is also considered an asset Issue and send invoices to customers related to the box office transactions Collect the bi-weekly time sheets from all employees and pass on to the finance office Order administrative supplies and submit receipts to the finance office
Rate of Pay: $21/hour.

Regular business hours are 9 am to 5 pm. Monday to Friday.

Thank you in advance for your application. Only candidates who meet the requirements will be contacted for interviews.

Job Type: 40-hour work week. This is a full-time role.

Please send your cover letter and resume to director@rotarycentreforthearts.com

Rotary Centre for the Arts is committed to the principles of equality and diversity in the workplace. We welcome applications from Indigenous peoples, minority communities, immigrants, persons with disabilities and the LGBTQ2S+ community, and will provide accommodation in all phases of the hiring process, up to the point of undue hardship, upon request.

Please submit a resume and cover letter by: Friday, Oct 3, 2025

Job Type: Full-time

Pay: $21.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care
Location:

Kelowna, BC V1Y 6Z1 (required)
Willingness to travel:

100% (required)
Work Location: In person