Job Description

About Us

CNC Chartered Professional Accountants is a growing public practice accounting firm offering personal and corporate tax services, bookkeeping, financial reporting, and business advisory solutions. We are committed to exceptional client service, accuracy, and professionalism. We are seeking a Receptionist / Administrative Assistant & Junior Bookkeeper to support our expanding operations.

This role is approximately 70% reception/administrative support and 30% bookkeeping support.

Position Summary

This position is ideal for someone who is organized, tech-savvy, and enjoys both administrative duties and light bookkeeping work. The successful candidate will handle front-desk responsibilities, support client communications, manage documents and workflow systems, and assist the accounting team with basic bookkeeping tasks. Strong English communication skills--both written and verbal--are essential.

Key Responsibilities Reception & Administrative Support

Greet clients and manage all front-desk duties (phone, email, walk-ins). Respond to general inquiries professionally and direct communication to the correct team member. Assist clients with uploading documents to our secure portals (ShareFile, PandaDoc). Scan, organize, and name client documents accurately. Manage mail, CRA correspondence, filing systems, and office organization. Prepare and send engagement letters; follow up for signatures. Schedule appointments, maintain calendars, and track key deadlines. Support tax season workflows by gathering documents and preparing files. Enter and update client information in CRM and project-management systems. Assist with new-client onboarding steps and internal process checklists.

Bookkeeping Support

Assist with data entry in QuickBooks Online and QuickBooks Desktop Perform basic reconciliations and verify supporting documents. Prepare payables lists and coordinate bill-pay approvals. Help organize receipts, invoices, and bookkeeping records. Support bookkeepers with monthly and quarterly bookkeeping tasks as needed.

Education & Experience

1-2 years of administrative or receptionist experience (accounting or legal office experience is an asset). Some bookkeeping experience or training is required (QuickBooks Online preferred). Post-secondary education in business administration, accounting, or a related field is an asset. 1 year of experience of managing the projects and workflow in a company.

Skills & Attributes

Strong command of English -- both written and verbal.

Excellent organizational skills and attention to detail. Ability to multitask and manage competing deadlines. Professional phone etiquette and client-service mindset. Comfortable handling confidential information. Intermediate proficiency with

ClickUp or similar project-management tools

. Strong Microsoft Office skills (Word, Excel, Outlook). Ability to learn new software quickly and follow established processes.

Why Join Us?

Supportive team environment with opportunities to learn accounting and tax processes. Exposure to real public-practice workflows, with room for growth into bookkeeping or administrative leadership roles. Stable, long-term employment with career progression potential. Competitive compensation based on experience.

How to Apply

Please submit your resume and a brief cover letter outlining your experience and why you believe you are a strong fit for this hybrid Receptionist/Admin & Bookkeeping role at info@cncpa.ca

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Benefits:

Dental care Extended health care Life insurance Paid time off
Education:

AEC / DEP or Skilled Trade Certificate (preferred)
Experience:

Full-Time Admin: 1 year (preferred) QBO: 1 year (preferred) Project Management: 1 year (preferred)
Work Location: In person