Job Description

Job Summary

We are seeking a professional and organized Receptionist to serve as the first point of contact for our office. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in office management tools. The ability to learn new software and procedures is critical. This role involves managing front desk operations, handling multi-line phone systems, data entry and providing exceptional customer service to clients and visitors. The Receptionist will play a vital role in maintaining a smooth and efficient office environment.

Duties

Greet visitors and clients professionally, ensuring a welcoming atmosphere Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments and manage calendars. Perform data entry, filing, and maintain accurate records using computer literacy skills Handle incoming and outgoing correspondence, including proofreading documents for accuracy Assist with office management tasks such as supply inventory and organization of office supplies Support administrative functions including bookkeeping, invoicing with QuickBooks, and basic bookkeeping tasks Provide customer support via phone and in person, demonstrating excellent phone etiquette Maintain confidentiality of sensitive information and ensure compliance with office policies Support other administrative staff with clerical duties such as typing, proofreading, and document preparation

Experience

Prior office management or administrative experience preferred Experience working at the front desk in a professional setting is highly desirable Familiarity with multi-line phone systems, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace is essential Bilingual abilities are advantageous to assist diverse clients and visitors Knowledge of medical or dental receptionist procedures is a plus Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Excellent customer service skills with a professional demeanor and proper phone etiquette Proven ability to manage time effectively, prioritize tasks, and handle clerical responsibilities accurately
This position offers an opportunity to be an integral part of our team by providing outstanding support in a dynamic office environment. We value professionalism, attention to detail, and excellent communication skills in our candidates.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care
Work Location: In person