Job Description

Position Summary:

1 Year Contract - Possibility of Permanency

The Clerk/Receptionist is responsible for providing reception services for Pikwakanagan's Administration Office; receiving and distributing information using various communication strategies.

DUTIES AND RESPONSIBILITIES:

1. Clerk/Receptionist Services:

Answers and forwards incoming calls. Greets visitors entering the office, confirms staff availability, direct visitors to destination. Responds to public inquiries information about community, organization, programs and services directions etc. and will refer public to appropriate sources or departments for detailed information. Coordinates, operates and maintains various communication systems to set up, receive, sort, distribute and deliver information: voice through a multi-telephone line system; Canada Post mail, hand delivered and interoffice mail; courier services; faxes, email system; website, social media, information boards and electronic events board. Canada Post mail is picked up and delivered daily. Prepares and publishes the Pikwakanagan Tibadjumowin weekly newsletter and all that it entails. Prepares and updates resource material i.e. procedural manuals for front desk services, user manuals for equipment, instructional guides for the communication systems and organization/community directories. Operates/maintains front desk office equipment i.e. computer, postage meter etc. and provides photocopying, faxing and scanning se1vices for a fee. Monitors the access of visitor and maintains a visitors' log.

REQURIEMENTS:

Grade 12 Diploma with at least one year of work experience in the administrative field OR; Two years of work experience in the administrative field that included reception services. Computer experience that includes internet and software applications such as MS Word, Excel, Publisher, and Outlook.

How to Apply

Cover Letter Current Resume Three (3) professional/work-related references that include name, phone number and email address.

Submit to:

Human Resources Department
Algonquins of Pikwakanagan First Nation
1657A Mishomis Inamo, Pikwakanagan, Ontario, K0J 1X0

hr@pikwakanagan.ca

Subject Line: Receptionist

Please allow for 24 hours to receive a 'Confirmed Receipt' of your application submission should you apply via email.

Application Procedure:

Interested persons must submit a resume demonstrating that they meet the requirements outlined and the names and day contact telephone numbers of three (3) professional references.

Screening Procedure:

Applicant must not be a member of the supervisor's immediate family. The best qualified candidate will be defined and determined so as to include the following: Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to:

a) the qualified indigenous person who is an Algonquin; then to,

b) the qualified indigenous person; then to,

c) the qualified non-indigenous candidate.

Interviews:

Interviews will be conducted in-person or virtually by Teams Meeting. AOPFN has the right to shortlist for interview/assessment purposes of the five (5) most qualified persons and typically establishes an eligibility list.

Employee Benefits:

Pension Plan for Permanent Employees Paid Sick Days 4% Vacation Holiday Shutdown 14 Provincial and Federal Statutory Holidays Half days on Fridays prior to holiday Mondays Health Spending Account (Dental, Vision, Prescriptions, etc.) Milestone Recognitions & Rewards
We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We therefore encourage women, Indigenous peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups.

AOPFN is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the recruitment representative in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Job Types: Full-time, Fixed term contract

Pay: $36,400.00-$40,179.00 per year

Benefits:

Company events Company pension Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person

Application deadline: 2025-11-14