The Receptionist works providing administrative support to the Executive Assistant, and all Society programs and must be able to maintain confidentiality of sensitive material. The Receptionist provides reception services at the offices located at Rose Harbour.
Job Duties:
1) Reception:
Provide reception at the office located at Rose Harbour
Provide basic assistance to clients when they present themselves at the reception desk, and/or direct the client to a support worker.
Collect and distribute mail
Maintain common areas in an appropriate state of tidiness.
Update the community white board
Keep client resource binder up to date
2) Information Technology and records management
Word processing including letters, forms and spreadsheets
Ensure adequate supply of informational materials are available at reception and other public areas
Prepare and distribute the weekly Rose Harbour newsletter
Maintain client and staff lists
Filing systems to be maintained
Take and produce minutes as required
3) Rent collection and management
Collect client rents and security deposits. Fill out deposit summary and take deposits to the bank
Prepare all rent and security deposit tracking forms including Rent Received Form and Deposit Summary Form
Maintain rent roll spreadsheet
4) Financial;
Maintain petty cash fund, including biweekly reconciliation
Communicate with the managers of accounts payable and receivable, as needed.
5) Office equipment and supplies;
Ensure adequate supply of all office supplies
Ensure maintenance of office equipment
6) Miscellaneous
Abide by CRNITS code of ethics and philosophy
Abide by CRNITS Policy and Procedures
Maintain confidentiality according to Policy and Procedures
Complete work in a timely and accurate manner
Attend staff meetings
Special projects as directed by the Executive Assistant
Other related duties
Working Conditions
The hours of work for this position are during regular business hours. The pace of work and client interaction can be chaotic.
Human Profile
Technical Skills
Education
Grade 12 completion
Completion of college level office administration certificate program or equivalent
Experience
1 years office experience
Qualifications/Training
1 years experience using computer software and hardware and other office equipment
Strong multi-tasking and time management skills
Good communication skills on the phone, in person and in writing
Knowledge and understanding of abuse of women and children
Requirements
Transportation
Criminal Record check and Criminal Record Review
Emergency First Aid Certification
Physical Demands
Some lifting required
Mental Demands
Possesses and is able to apply a feminist perspective
Ability to relate well to all persons regardless of ethnic, religious, or socioeconomic status, sexual orientation, age, physical or mental ability
Able to manage stressful work and fluctuating workload
Able to make sound judgments
Able to work independently
Adaptable
Has initiative
Respectful in all communication with clients, staff and other agencies
Job Type: Full-time
Pay: $24.43 per hour
Expected hours: 30 per week
Benefits:
Casual dress
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Vision care
Application question(s):
Do you have experience with social media?
Education:
Secondary School (required)
Experience:
Reception/admin: 1 year (required)
Language:
English (required)
Licence/Certification:
First Aid Certification and drivers licence (required)
Location:
Campbell River, BC V9W 3A2 (preferred)
Work Location: In person
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