Job Description

At Canada West Land (CWL), we believe in a collaborative, team-oriented approach to land management and community engagement. Are you passionate about making a difference in this field? Join CWL, a leader in providing innovative and reliable land solutions across Western Canada. With over 45 years of industry experience, we are dedicated to fostering authentic relationships and delivering exceptional results. We prioritize outstanding client service and the power of teamwork. Be part of a team that values growth, collaboration, and making a lasting impact.

About Us:

Canada West Land is an experienced, culture-driven land broker providing quality solutions. Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions. We strive to encourage, develop, and support our people so that they can grow and succeed, both as individuals and teammates. Our decades of success wouldn't be possible without our teammates, who are our biggest asset.

Accountabilities

The Receptionist is responsible for the overall management of office operations and provides essential support to CWL, H3M, and Cardon. This multifaceted role encompasses administrative tasks, front reception duties, and event coordination. The Receptionist plays a pivotal role in fostering a productive and efficient work environment, supporting both administrative and executive functions across all three organizations.

Office Management/Logistics

Scheduling and calendar management Manage the ordering, receiving, and storage of office supplies to ensure that essential items are always in stock Maintain cleanliness and organization in the kitchen and common areas, ensuring sufficient supplies and that the overall office remains clean Manage the ordering, receiving, distribution, and expensing of any specially ordered supplies for clients and or projects Assist in the management and processes of the Fleet Management Program Ensuring accuracy of all invoices Handle mailing services including courier, pickup, and drop-off

Reception Management

Handle incoming and outgoing phone calls and inquiries Greet visitors and monitor the sign in/out sheet Manage outgoing and incoming mail, including local couriers Handle emails and monitor multiple inboxes

Building Management/Tenant Responsibilities

Review, execute, and consolidate building contracts for supplies, facility maintenance, and other requirements Act as point of contact for and coordinate with vendors Conduct general monthly office inspections Inventory/office ordering (fruit box, kitchen restock, stationary, printer room supplies, mail out supplies, etc.) Communicate with the team on changes, interruptions or notices as needed

Executive Support

Prepare, manage and expense reports Executive support including bookings, calendar management, reservations and other requests Event planning Manage travel requests and bookings Management of corporate accounts including scheduling, communication, and distribution of tickets or other items

Health & Safety

Adhere to and stay informed on all Health & Safety requirements as outlined in the organization's policies, procedures, and any relevant legislation Follow established safety procedures and protocols Use required controls to protect against potential hazards, including Personal Protective Equipment (PPE) Identify and report any unsafe conditions, hazards, incidents, or potential risks Promote a culture of safety through active involvement, attending training, and supporting teammates

Experience and Qualifications

Previous experience in an office environment considered an asset. We welcome candidates with a blend of relevant experience and/or education. The ideal candidate will demonstrate:


Exceptional Communication and interpersonal Skills Time Management Collaborative High Attention to Detail Confidentiality Technical Proficiency

Why Canada West Land?

If you are looking to join a company that values its people and fosters a culture of growth and support, Canada West Land is the place for you.

Our Values:

Reliable. Authentic. Accountable. Adaptable. Team.

What We Offer

In addition to working with the best team around, CWL also offers a range of benefits, including:


Competitive salary and benefits package Opportunities for continuous learning and career growth Comprehensive health, dental, and Health/Wellness spending accounts A collaborative and inclusive workplace culture

Join Our Team

If the above resonates with you and you are passionate about being part of a dynamic team, we encourage you to submit your resume. We appreciate all applications in advance; however, only those selected for an interview will be contacted.