Job Description

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??? Operations & Executive Assistant ????????

About Us

Carefree Home Sold Realty (??????) is not a traditional brokerage--we are a results-oriented, marketing-driven

teamerage

on a mission to serve "First-timers": first-time buyers, new immigrants, and families making their first real estate move with professionalism, dedication, and trust.

Founded by Pris Han, a former Fortune 500 marketing executive, now with over 80,000 followers across YouTube, Xiaohongshu (RED), and WeChat Video Channel, we are the only Chinese-speaking real estate team in the GTA that consistently delivers

?? (peace of mind)

to our clients, while helping our team members grow with hands-on training and practical systems.

Role Overview

We are seeking a

detail-oriented, dependable, and bilingual Operations & Executive Assistant

to join our team.

This is a hybrid role that combines

Brokerage Operations Compliance

with

Executive Assistant responsibilities

to the Broker of Record.

The successful candidate must be

fluent in English (close to native-level)

and in

either Mandarin or Cantonese Chinese (native-level)

. This is essential because the role requires preparing and reviewing legal real estate documents in English, while also supporting a large base of Mandarin- and Cantonese-speaking clients.

Key Responsibilities

Compliance & Brokerage Operations

Review, prepare, and audit real estate transaction documents for compliance, including:

Agreement of Purchase and Sale Listing Agreements Brokerage compliance packages for Outside Sales Agents (OSA) Upload and manage brokerage listings and transactions in the MLS broker system. Maintain transaction checklists, organize records, and ensure accuracy across all files. Support onboarding of new agents and ensure they adapt smoothly to company systems. Assist in developing and refining brokerage SOPs.

Broker Support & Executive Assistance

Assist the Broker of Record directly with: Property valuations and Comparative Market Analyses (CMA) for listings. Reviewing supplier/vendor contracts and service agreements. Client Q&A, property updates, and coordination during active deals. Scheduling, property searches, and booking/coordinating showings. Provide day-to-day administrative support to the Broker, ensuring efficient execution of ongoing listings and transactions.

CRM & Client Journey Management

Manage and maintain the CRM (Follow Up Boss): Organize lead pipelines, troubleshoot automations, refine nurturing action plans. Ensure all new leads and inquiries are properly captured, categorized, and directed into workflows.

Marketing Support (can be trained)

Assist with creating and placing digital ad campaigns (Google, Meta Ads). Support email marketing campaigns, including drafting and managing content. Provide operational support for content marketing initiatives as needed

Compensation

Annual Salary:

$50,000 - $55,000, depending on capability and experience. Full-time T4 position with EI and CPP contributions. Opportunities for growth into managerial capacity as the brokerage expands.

Qualifications

Mandatory bilingual proficiency

English

: Close-to-native fluency (spoken and written), with the ability to confidently draft and review legal and compliance documents.

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: ??????????? (?????). Minimum 2 years' experience in a similar operations, compliance, or administrative role within a real estate brokerage. Strong knowledge of real estate transaction documents and compliance standards. Excellent organizational skills and attention to detail. Strong proficiency with MLS, TREB tools, and real estate systems. Ability to multi-task and problem-solve in a fast-paced environment. Familiarity with CRM (Follow Up Boss preferred) is an asset. Experience in paid media and email marketing is a strong plus.

What You Get

A stable, long-term career opportunity with a well-established and fast-growing bilingual real estate brokerage (Top 3 Chinese brokerage on Google; 80,000+ and growing social media followers). Structured training on compliance, transaction management, CRM, and valuation; optional exposure to digital marketing. Direct mentorship and collaboration with the Broker of Record. Professional development opportunities and online courses to advance your career. Supportive, collaborative team culture. Central Markham location, convenient for after-work life.

Our Core Values

At Carefree Home Sold Realty, our success is built on shared values:

Honesty & Integrity

We build lasting trust with first-time clients through unwavering honesty, integrity, and a deep sense of responsibility.

Professionalism

We uphold the highest standards of professionalism, offering expert guidance backed by experience and a culture of shared learning.

Continuous Self-Improvement

We are committed to continuous growth, embracing new knowledge and innovation to stay at the forefront of the industry.

Diligence & Dedication

We approach every client with focused effort, heartfelt dedication, and a strong commitment to timely, responsive service.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

Paid time off
Application question(s):

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Experience:

Real Estate Operation/Assistant: 2 years (required)
Language:

Chinese (required)
Work Location: In person