We are seeking a dedicated and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience in a medical or dental office is a plus.
Responsibilities
Greeting guests, answering phones, and directing incoming calls to the appropriate agents or staff
Managing and scheduling showing appointments through BrokerBay
Preparing and handling real estate documents, including Listings, Offers, Waivers, Amendments, etc.
Broker loading and editing MLS listings using Realm
Creating and managing offer documents using Skyslope Forms and DigiSign
Maintaining office organization, ensuring reception area, kitchens, supply rooms, and common areas are tidy
Creating brochures/feature sheets and other marketing material using Canva
Ensuring office supplies are adequately stocked and placing new orders when needed
Filing, scanning, photocopying, and managing other administrative tasks
Supporting management with special duties and projects as required
Provide professional, friendly marketing support to real estate agents, building strong relationships across the company.
Coordinate incoming requests and manage the design, production, and distribution of marketing materials, including postcards, brochures, direct mail, digital ads, social media, email, video, and signage.
Collect and edit photos, videos, and source materials to ensure accuracy and quality.
Requirements
1 year of experience in a real estate office, including proficiency in BrokerBay, Realm, SkySlope, and DigiSign
Proven experience as a receptionist or in a similar clerical role is preferred.
Strong organizational, planning, and time management skills, with the ability to prioritize tasks and meet deadlines
Excellent communication skills, with the ability to handle challenging situations with professionalism and diplomacy
Tech-savviness, including proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Canva and Mailchimp
High level of discretion and professionalism
Attention to detail and accuracy in all tasks
Job Types: Full-time, Permanent
Pay: $18.00-$25.00 per hour
Expected hours: 40 per week
Benefits:
On-site parking
Language:
Mandarin (preferred)
Work Location: In person
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